May 20, 2015: Also
anything 3+ years old can go up on Digital Commons. (RAS)
From Rey Sia on May 8, 2015:
Biology has decided to go with one year embargo on Biology theses, and would like to know who retains the copyright.
Reply on May 9, 2015:
I have been working
with bepress to get this set up over the past week. We have never handled
theses this way before, but I think we have a process set up that will work.
The student will
retain copyright to the thesis. What they agree to is a nonexclusive right (for
the College) to distribute their submission ("the Work") over the
Internet and make it part of the Digital Commons @Brockport.
The student should be
directed to http://digitalcommons.brockport.edu/bio_theses/,
where they will find links in the sidebar to formatting guidelines, uploading
instructions, and a link to submit their research. As part of the submission
process, they click through an agreement verifying their ownership of the
information. For more specific wording, see page 2 of http://digitalcommons.brockport.edu/thesis_guidelines.pdf.
The student then uploads their thesis and metadata, and the system notifies me.
I send an email to the adviser listed by the student, asking them to review the
thesis, and give me their decision. When approval is granted by the adviser, I
add the thesis with a one year embargo, and a note to the record that will
generate a reminder email to be sent to the adviser at the end of the year. If
the adviser replies they would like to renew the embargo, the process is
repeated. (Was there an agreement about how many times it can be renewed? To
keep the process manageable, it would be helpful to me if we could keep the
maximum number of times the embargo could be renewed to two. Do you think that
would work for your faculty?)
We have never
approached the approval process this way before, so there may be a little bit
of tweaking needed in the beginning. The submission form is open now, so
students can start submitting anytime, but I will be at a conference on Monday
and Tuesday of next week, so any faculty notifications will have to wait until
after that.
In
order to help the process go smoothly I will be happy to answer any questions
that come up, or walk through the process with the advisers.Reply from Rey Sia regarding embargo on 5/11/2015:
The
maximum number of embargoes as two should be fine. Thank you.
