Reviewer email template for SFD journal

Dear [reviewer_name],

Thank you for agreeing to be a reviewer for The Seneca Falls Dialogues Journal. You are assigned [xxxx] to review. 

We would like your review completed DAYS_ALLOWED.

You can download the manuscript by going to the following Web address and selecting the appropriate option there:

As a reviewer, please submit the following THREE items not later than [by April 3rd, 2017] by going to the same link listed above. These items are:

1.  Your Report – Upload your review rubric (in *.docx OR *.PDF format)

2.  Your recommendation - Place the submission in one of the following categories: "Publish with minor edits", "Accept with revisions", or "Revise and resubmit".

3.  Manuscript Markup and optional Cover Letter – Upload a new version of the manuscript showing the markup of any proposed changes to the manuscript.  This new version can be either Word or PDF format.  Name this document as follows:  [MS#]_markup_[your initials])

The reviewer’s rubric is attached to this email.

Thank you,

The Editors

The Seneca Falls Dialogues Journal

Scroll down for bepress response
Dear [reviewer_name],

You are invited to review a submission to The Seneca Falls Dialogues Journal entitled “[publication_submission_label]”.  The submission abstract is at the end of this message.

As a reviewer, please submit the following THREE items not later than [DAYS_ALLOWED]:

1.  Your review (in *.docx OR *.PDF format) placing the submission in one of the following categories:
1. a.       Publish with minor edits
2. b.      Accept with revisions
3. c.       Revise and resubmit
2.    A new version of the manuscript showing the markup of any proposed changes to the manuscript.  This new version can be either Word or PDF format.  Name this document as follows:  [MS#]_markup_[your initials]
3.  Cover Letter to the SFD editors
4. Use the following rubric when reviewing your assigned articles.  We would expect a ranking of “strong” in all three categories for a paper to receive the “publish with minor edits” recommendation:

Criteria	Strong/Satisfactory/Needs improvement	Comments
Quality of Argument         clear claims          insightful
Support for main ideas:          discussion is relevant to overall argument          use of appropriate  research          organization is logical and transparent
Quality of writing:          Sentences are easy to follow          Paragraphs are well organized          Written with few errors in grammar, usage, etc.

You can download this submission at the following Web address:

[preview_url]

If you have any trouble accessing the submission, please contact support@dc.bepress.com or pmaxwell@brockport.edu for assistance.

You can submit your review, markup, and cover letter by going to the same link listed above. From there, you will be prompted on how to finish submitting your review.

 [ABSTRACT displayed here]

Thank you,

The Editors

The Seneca Falls Dialogues Journal
bepress response:
1. I’ve made the first set of changes (the review recommendation wording).
2. I’m afraid I can’t add a table to the email. Would you like to send me a Word document that I can upload? I can link to that in the review request email and you can ask reviewers to upload the completed document in their review report?

Regarding the dates, when you request the review, you can modify the dates in the top section of the request (I’ve attached a screenshot). Toggle to the top box and set the date to April 3rd and that will automatically be pulled into the email.

Mailing to a group of people (Brockport version)

Although this may not technically belong here, I do want to retain this tidbit, so here it is.
There are often times in my job where I am emailing information to a group of people, whether for a conference or a group like the SUNYLA Professional Development subcommittee. Often I have used the clunky solution of collecting email addresses in a spreadsheet and doing a mail merge or cut and paste into the message. Clunky, right? Alternatively, I have occasionally created Groups within Exchange, but when I wanted to do it this time, I couldn't find the option anymore. It turns out it is under the New Items - more items section (duh!) but it is still a little clunky to be able to do or to edit. It turns out, though, that there is a way to have an actual Lyris mailing list created by going to http://forms.brockport.edu/view.php?id=949956. And all this time we thought you had to have special powers to do that.

FODL Undergraduate Writing Contest

Update: I stumbled across this page: http://digitalcommons.chapman.edu/undergraduateresearchprize/ on a Digital Commons listserv. I really like how they have presented this. Possibly update the site this way for next year?


URL: http://digitalcommons.brockport.edu/fodl_contest/

How it works: Students submitted an essay from a previous class that made use of library resources. They are judged on the writing and the use of the library. Three prizes are given: $500, $300, $150. The contest is run through Digital Commons and Charlie and Jennifer Kegler have Admin rights to the collection. It shuts down on February 12th, or when 20 entries have been received.

Information for the form - which can probably be reused next year:

Online Entry Form

·         Contact Information (name, email, phone)

·         Title of paper/Date created

·         Purpose of paper:  Identify a specific class, group, organization, etc., for which the paper was completed.  Provide a 50-200 word abstract describing the paper.

·         Text box:  Please, state how the author thinks the paper demonstrates creative, extensive use of library resources and information. 

·         Check box: “I certify that this is my original work.”

·         Check box: “By checking this box, I accept that if my paper is a winning entry, it will be published in Digital Commons at Brockport.”

·         Attach paper as a Word document using a standard format.

·         Questions? Contact:  ccowling@brockport.edu

Combining multiple word files

Microsoft Word 2013: Combine and Merge Multiple Documents

While working on documents using Microsoft Office Word, sometimes users may need to combine and merge many multiple documents into one single document. For example, when an author is writing a novel book by saving each chapter as individual documents this makes a lot of document files for a single book. When the novel is finished and completed, the author may wish to combine and merge all separate documents into one single document in order to create table of contents and indexes for the whole book in one go.

To merge and combine multiple Word documents in Microsoft Word follow steps the below:

1. Create a new blank document, and then configure the page layout settings for the documents that are going to be merged. Save this document.

2. Put your cursor on the place in the document when you want the inserted files to be inserted.

3. Click Insert tab on the ribbon.

4. Click on the down arrow at the right side of Object. This is found in Text group. Click on Object and choose the Text from File… option.

5. In the Insert File dialog window, select all Word documents that you want to merge and combine into one. To select multiple files, press and hold down CTRL key while clicking on the files one by one.

6. Click on Insert button. All documents selected now merged and combined into a single document file. Remember to then save the file.

Information from:

Sam Casanzio

REOC ATTAIN Lab Technology Coordinator

161 Chestnut Street

Rochester, New York 14604

585-327-4099

scasanzi@brockport.edu