Fall 2014 Goals - updated

Fall 2014 Goals

Here's a scary thought - with the start of the fall semester, it's time to follow up on projects that either got started and never went anywhere, or were supposed to be in the works. Progress in red

1. Contact Eagle Biodiesel to meet with the board for 2014
2. Talk to Kevin Warner, Dance, regarding thesis submission process
3. Talk to KW, D, regarding digitization of paper theses Dance has hired W/S student. Follow up with Pam Callen in Sept. to see how that is going.
4. Talk to KW, D, regarding permission process - is this something that the Dance department could help out with?
5. Find out what happened with the Rochester Reform Trail, is there anything that I can help with? Sent follow up email on 9/2/2014.- No response - follow up again?
6. Try desperately to get a clerical staff person, maybe up to .5 FTE: POS suggests Kristin. Check with POS when this is going to happen.
7. Meet with the ESB folks: Student research posters, thesis concerns, defense presentations: Meeting set up for 10:30 on Friday, Sept. 5th, with Chris N, and Jacques R. in Collaboratory. Meeting went well. They requested 1 year embargo on all theses (put in place as of 9/15/2014), took back information on additional options to faculty. If no further correspondence by 10/1, follow up with them about final decision made at faculty meeting.
8. Big conferences on the table: Diversity, - going well. Scholars Day - meeting with Marketing and CD today to discuss, SURC - initial meeting with Jamie and Jules on Tuesday (9/16)
9. Prepare for webinar: November 13th with Debby, Charlie, Greg and Susan
10. Help launch Jigsaw - 9/17, received and sent out for approval to AH what I hope will be our final iteration of Jigsaw.
11. Follow up with Journal of Literary Onomastics, re: POD option
12. Launch Literary Onomastic Studies 
13. Who needs ISSNs? Everyone (Jigsaw [e & I?], The Spectrum - is this an ongoing journal at this point?, Dissenting Voices [e ], LOS - online version)
14. Honors theses - where are we with those? Got a big collection in 2012, nothing since
15. Pat's Chancellor's Award nomination packet
16. Meet with the Education department, are they still good with the thesis submission process? What names need to be added or deleted as Advisers?
17. Work with Charlie on the Oral History project
18. Complete annual report 
19. Contact BIR, for the annual AI download
20. CELT collection

The Scholars Day controversy

Jamie (Spiller) and Colleen Donaldson want to move Scholars Day to Digital Commons. The web team (Steve Lewis - NLH, and Dave Tyler) do not. Personally, I do not care one way or the other, but I don't want to be in the middle of this controversy.

Minutes of Scholars Day Meeting 9/8/14

1)      Digital Commons Scholars Day main web page

a)      Kim M. will contact Dave Tyler again to clarify what Marketing and Communication requires be on the main web page.

b)      Kim will contact us to meet again after she has that information.

c)       Brief directions for participants to get started send to Kim (sent immediately after meeting)

2)      Call for Participation form:

a)      Colleen send Kim M. list of departments to put in the drop down box (sent immediately after meeting)

b)      After discussion decided not to use Banner ID numbers – because can’t link with Banner.  So don’t need numbers.  Won’t be mailing to participants just sending corresponding by email.

c)       Emails for each presenter will be a required field in call for participation form (instead of Banner ID)

3)      Changes from past to Go Green (save money, time and paper):

a)      We will send all correspondence by email to participants. 

b)      Kim M. can give us from Digital Commons spread sheet in alpha order of presenters names with their faculty mentors

c)       Kim R. confirmed that the Print Shop can print out nametags for us from an Excel spreadsheet in Adobe PDF format (Kim M. will provide to us)

d)      Student name tags will be mailed to their faculty/staff mentors and NOT mailed.  Students would go to mentors to pick them up.  We would send schedule books with them.

e)      Cover letters and other memos normally mailed would be posted on the main web page and links would be included in the electronic emails to participants.

4)      Future questions:

How would information be put into Digital Commons for schedule, chairs and room reservations?

How could it be provided to Colleen so that it can be  sent to mentors for review and then to Marketing for layout?

Correspondence from Dave Tyler

Hi Kim

Can you tell me a little more about exactly what you’re planning on doing for Scholars Day in Digital Commons. I know Steve Lewis and his students spent a lot of time building pages that allowed people to design and print their own custom Scholars Day schedule among other things. Hopefully we can find a way to preserve that functionality.

 

Meeting with the ESB faculty

Thesis workflow

1.                    Does the current workflow (via CD through campus mail) work for you, or would you like to try online submission?

Current process of CD through campus mail or with print copies works fine. Posted theses can have CDs returned to department.

2.                    Any interest in having presentation from the thesis defense added as a supplemental file to the thesis?

Not really, vetting and data release issues.

3.                    Are there any ongoing concerns we should address regarding posting theses?

Embargos – concerns that data is being used before publication. Going forward would like one year embargo on theses. Department will continue to send thesis on CD when submitted, the thesis will be uploaded to Digital Commons, along with the abstract and contact information for major advisor. At the end of one year (from award date?), the thesis will become publicly available.

Department will discuss this and get back to me with their decision.

Other departmental opportunities in Digital Commons will be mentioned and discussed by faculty in the department:

1.                    Support grant requirements to maintain data

2.                    Spot for technical reports, etc.

3.                    Student research posters

First steps on the Scholars Day Conference in Digital Commons

Initial contact with bepress (via phone, their follow up)

Thanks for your phone call! Per our discussion, I'm sending along some examples of event communities where the design stays the same, but the administrators have uploaded different logos/banners in the main content area for each theme below:
http://scholar.uwindsor.ca/ossaarchive/
http://digitalcommons.macalester.edu/libtech_conf/
http://commons.clarku.edu/chgs/tl
http://digitalcommons.lasalle.edu/asd/

In this example, they actually chose to show slideshows for each year/theme instead of different logos:
http://scholarworks.gvsu.edu/ipe_conference/

In case you're looking at ways to organize the conference, there are number of other student conferences that could be helpful to view, too, though they don't always switch out the logos. Here are a few examples:
http://scholarworks.gvsu.edu/ssd/
http://digitalcommons.pepperdine.edu/scursas/
http://digitalscholarship.unlv.edu/hs_interdisciplinary_research_scholarship/

If you have any other questions or concerns as you plan for the Scholars Day event community, please let us know!

Best wishes,

Jessica