Best practices for Event Communities (EC)

Best practices for Event Communities (EC)

1.      Before you create the community – ask these questions:

What is the goal for putting the EC in Digital Commons?

                                                            i.      To meet grant requirements (http://digitalcommons.brockport.edu/rocreformtrail/)

                                                             ii.      Archive a past conference (http://digitalcommons.brockport.edu/g2/ or http://digitalcommons.brockport.edu/lib2lms/)

                                                           iii.      Provide ongoing support (http://digitalcommons.brockport.edu/divconf/) this conference has been hosted through Digital Commons for 5 years now. DC is so embedded into this conference that I have been made a member of the DivConf committee

                                                           iv.      Manage the conference through DC – including submissions, links to registration, maps, evaluations, proceedings, social media etc.  (http://digitalcommons.brockport.edu/dcglug/)

So, depending on what level of involvement you are looking for, you might just set up a site, publish a schedule – with or without in-depth abstracts, follow-up after the conference to solicit presentations, vet submissions through DC, publish a proceedings booklet, and/or add photos and videos afterwards. We have all of those different types of conferences within Digital Commons at Brockport. But here, specifically are the things I did for DCGLUG.

I knew I wanted the DCGLUG site to be as robust as possible. I collaborated with another librarian to create the banner, which then was used on promotional material as well as at the top of the site. The introductory text changed several times throughout the conference lifespan. It originally contained links for submission of proposals, along with descriptions of what the sessions would look like. It later contained links to registration, pre-conference events, accommodations, directions, etc. For the most part, I commented them out (see attached) when I wanted to eliminate them from view. Post conference it was updated to give a summary of the day, and a link to next year’s conference.

One of the things my CSR (Lauren) will tell you is that I hate to make people drill down to get to content, so it’s important to me to have as much information appear on the landing page as possible. In the beginning, you had to drill down for everything (http://digitalcommons.brockport.edu/divconf/2012/). But in the DCGLUG, the schedule is available on the landing page, and the pdf icon tells you immediately whether the presentation is there. (The pdf icon is something your CSR will have to add for you).  I also wanted to add a Twitter feed to the sidebar to capture moments of the conference. Once I decided on a #, I let Lauren know and she added it. I believe there are two options for a Twitter feed, your CSR can explain the difference – we always use this one. Since I really wanted to capture and preserve as much of the day as possible, one of my colleagues (Jennifer Kegler) and I took photos throughout the day, and another colleague (Ken Wierzbowski) volunteered to video capture it.  Jennifer uploaded her photos to the library’s Flickr account, and I combined the best of her collection with mine and asked Lauren to create an image gallery (http://digitalcommons.brockport.edu/dcglug_images/), which I then pulled from to make the content carousel (Configuration option on your event community page).

For the videos, Ken and I both have Kaltura Media Space accounts through Brockport’s subscription. He was able to upload the video he took to there, and I was able to go in and create the embeddable link, and add it to the page using Embedly. 

Adding content to and removing content from Blackboard

There is a Library Student Employees group in Blackboard, containing information for all LSE (payroll and other procedures), as well as a directory specific to Digital Commons student employees. Right now I am using that to add theses for KDW to work with. I started adding thesis content one by one, but discovered I could zip multiple files to add at once. Unfortunately, it didn't allow me to extract the files the way I thought it would. Talking to Reddy, I found out that if I am going to upload zipped content, I need to do it through the Content Collection sidebar group - the GROUP-BRO-LITS-DMLSTUEMP. From there, you go to Upload (Zip package). Uploading it here allows the files to be unpacked, as well. From there you go to where you want your content to live, create the folder and within the folder choose Build Content - item. Pick a name and from there navigate to Browser, Organizational Content. You can choose multiple files to move to your new folder.

Also, when you want to delete content from Blackboard, you have to delete it using the Content Collection area. If you just delete it in the specific Content area, it remains in the Collection. Deleting it using the Collection is a 2 step process, though. Your maker in the Content area will show Invalid File, and you'll have to delete that, as well.

Ubiquity Press to pilot open source repository services

With the hubbub about bepress going to the dark side, it is time to reevaluate our options. While I think that Digital Commons remains our best option, due diligence requires me to prove that. Here is one option that is available.

Ubiquity Press is excited to announce that we are expanding our commitment to open access by providing hosted repositories. Starting in January 2018, we will be piloting two full-featured repository systems: Hyku and Invenio. Hyku is community-developed as a turnkey Samvera application and Invenio is developed by CERN. Our repositories will be open source, cloud-based, and fully integrated with our publishing and conference systems.

Since 2012, we have been a researcher-led publisher committed to cost-effective, high quality publishing of open access journals and monographs. We will carry over this ethos in providing a hosted, community oriented repository. We hope to enable institutions of all sizes to embrace open source repositories, increase the dissemination of their scholarship, and raise their institutional scholarly profile.  

This new repository service will begin as a pilot in order to ensure the repositories meet the needs of the library community. If you are a library interested in learning more or being a spring semester beta tester that will be critical in shaping the service, read more about our plans and get in touch. Let’s create a researcher focused repository for your institution together.

If you would like to share this announcement with a colleague, please feel free to forward this email or link to our announcement blog post.

Best,

Chealsye

--

Chealsye Bowley

Community Manager

]u[ Ubiquity Press

ubiquitypress.com | @ubiquitypress
@chealsye | Doodle Meeting

Miscellaneous notes on book galleries

You actually have control over the “Download Full Text” label on the configurations page here:
https://digitalcommons.brockport.edu/cgi/user_config.cgi?context=faculty_music under “Change Download Full Text label on book page.”

On book galleries, the supplemental content will automatically go directly below the primary file, just like you’re hoping for. You get to decide what to call it, like this:
https://scholarworks.gvsu.edu/books/10/ to do that, you’ll just give the supplemental content a label and that will appear next to the download button.

Options for a music collection

• Marshall University: http://mds.marshall.edu/music_rec/

Download mp3 clip or archived zip file

• Vassar College: The primary file is a PDF of the score, and the supplemental file is a .mp3 of a performance. They used the first page of the PDF for the image, however you would be able to upload a separate image for this if you’d like.

Download mp3 file (supplemental) with program as main file download

http://digitalwindow.vassar.edu/musi_senior/36/

• Otterbein University: This music collection is featured among other faculty works, and includes the .mp3 for all the songs. http://digitalcommons.otterbein.edu/fac_bk/2/

Option to download or stream the mp3, full text download is the liner notes

• Bridgewater State University: This example has the .mp3 recording as the full-text, with the recital program PDF as the supplemental file. http://vc.bridgew.edu/fac_concerts/15/

Option to download or stream the mp3, full text download is the recital program

Grant possibilities for the Erie Canal Lab

1. Humanities NY offers a Public Scholars program. These are speakers that will come and give a 90 minute talk on a topic. An institution can apply for 2 a year. http://humanitiesny.org/our-work/programs/scholars-catalog/ 

SUNY Brockport eBook step-by-step directions

I am excited to work with you to get your book on to the SUNY Brockport eBooks platform. Let me take a minute to walk you through the process.

1.       If you’ve never browsed our platform, here is the URL: http://digitalcommons.brockport.edu/sunybeb/

2.       Our first step is to ascertain that there aren’t any copyright issues. Pam O’Sullivan is the campus copyright officer. I gave her your flyer and printed out the CreateSpace agreement from Amazon.  The copyright page in your book (available from the Look Inside! Feature is a little confusing to me. The copyright is held by CreateSpace with All rights reserved by the authors. Then there is a statement saying “No part of this book may be reproduced, stored in a retrieval system…without written permission from the Publisher.” I’m not sure what this means, but Pam is going to look into it.

3.       Next, I would refer you to our Policy page, http://digitalcommons.brockport.edu/sunybeb/FinalSUNYBrockporteBooks.pdf, which includes information that we ask you to include in a short proposal that you can email to me.

4.       Once we get the proposal and sample chapters, I’ll send it to the chair of the Advisory Board – who will ask 2 faculty to review it. It won’t be a peer review process, per se – no one will ask for any changes. They are only reviewing to make sure it meets the general criteria spelled out in the policy document.

5.       Once all the approvals (copyright and criteria) have come in, the remainder of the process (putting it on the platform) will happen fairly quickly.

I hope this thoroughly explains the process, but feel free to ask any questions you might have. Your next step would be to provide me with a proposal, including the sample chapters, and we will move on from there.

Useful blog posts

Software PetaPixel: re.photos is a Photo Sharing Service for Then-and-Now Photos. "re.photos is a new website decided to helping people create and share then-and-now photos. The site helps you automatically align before-and-after photos to show how things have changed over time. Known as 'rephotography,' this is the act of taking a photo of a scene that has already been photographed some time ago." https://petapixel.com/2017/11/27/re-photos-photo-sharing-service-now-photos/ Great potential for Digital Humanity projects

Six ways to make your ORCID iD work for you: http://orcid.org/blog/2017/08/10/six-ways-make-your-orcid-id-work-you?ref=email 

Next steps for Text and Data Mining - with links to symposium held at Cambridge on the topic: https://unlockingresearch.blog.lib.cam.ac.uk/?p=1505

The Strategic Investments of Content Providers - what the big four are up to (Elsevier, Springer, ProQuest and Ebsco): http://www.sr.ithaka.org/blog/the-strategic-investments-of-content-providers/

Video editing tools: NeverEnding Search: Typito: Your post production buddy. "Post-production is what makes your media feel professional and done. But not everyone has access to, or the chops to use, a robust video editor like Final Cut Pro or Adobe After Effects. And not everyone wants to spend the arduous time it sometimes takes to make a video product feel professionally spiffy. Typito is a relatively new video editing tool designed to be your time-saving, affordable, post-production friend. It allows even rookie editors to create a little magic on top of the videos they shoot or collect."

Auto transcription of videos: The Distant Librarian (and thanks for the mention, Paul!): A quick showdown of three automatic transcription tools. "I didn't realize it was that long ago, but last December I started playing with an automatic transcription tool called AutoEdit2, and found it pretty decent. Yesterday and today, ResearchBuzz led me to two new options, so I thought I'd do a quick comparison." (Tried the Google Docs Voice Typing)
Another tool for transcription: https://artplusmarketing.com/heres-an-easier-way-to-edit-your-podcasts-e54d21bd13cd 

Great post about creating an interactive map in Google Sheets: 
https://geogeek.xyz/create-interactive-map-google-docs.html

The new Omeka:

ACRL TechConnect: Introducing Omeka S . "My library has used Omeka as part of our suite of platforms for creating digital collections and exhibits for many years now. It’s easy to administer and use, and many of our students, particularly in history or digital humanities, learn how to create exhibits with it in class or have experience with it from other institutions, which makes it a good solution for student projects. This creates challenges, however, since it’s been difficult to have multiple sites or distributed administration.... This problem goes away with Omeka S, which is the new and completely rebuilt Omeka."

subject repositories

Today, ChemRxiv™ Beta, the new chemistry preprint server for the global chemistry community, powered by Figshare, is open for submissions!

By harnessing Figshare’s new preprint capabilities, ChemRxiv will facilitate the rapid and open dissemination of important scientific findings. 

Creating Data Literate Students

I recently watched the 4T Data Literacy Conference on July 20-21, 2017 - sponsored by a grant from IMLS and put on by the University of Michigan School of Information. The videos, ranging from Data Refuge to several on Privacy concerns in the online world, are archived here: http://datalit.sites.uofmhosting.net/conference/schedule/. Examples of other topics include infographics, citizen science, big data and statistics. There is also an accompanying book that is currently being distributed through their website and will be available for full download later this fall.

I feel this is an area that most of us don't feel comfortable with, and so would be a great growth opportunity and a possible topic for student workshops.

Selected Works/Experts Gallery

From the correspondence files with bepress:

there are ways to create embedded that are limited by some facet or other. For example, this is a Research Collaborative that has been limited by what we call “organization”:
http://cdigs.uwindsor.ca/drupal/dhrc-members

highlight new faculty using the Expert Gallery Suite. Cedarville does this using an image gallery that links to their SelectedWorks profiles:
http://digitalcommons.cedarville.edu/new_faculty_2016-2017_gallery/ If you click an image or a “Learn more” link in the content carousel, this takes you to a SelectedWorks profile.

DCGLUG 2017 at Cleveland State University

Wow - what a great user group meeting. I was pleasantly surprised to find out how lovely Cleveland can be. The user group itself had many valuable presentations, and here are some of the links:

DCGLUG website: http://engagedscholarship.csuohio.edu/dcglug/ 
UPenn presentation on Faculty Assisted Submission (LibGuide): http://guides.library.upenn.edu/scholarlycommons/assisted_submission

UPenn Google Drive with materials on submission spreadsheets, student workflows, student training, etc, : https://drive.google.com/drive/folders/0B5PBGPEYJd0xLWNyZ1M5cWJPRFU

Purdue talked about their partnership for Conferences: http://engagedscholarship.csuohio.edu/dcglug/2017/all/4/

Wayne State discussed joining CrossRef and assigning DOIs, including workflow and best practices. It really helped me to understand the assigning process of DOIs, which includes adding them to all the references within the article. You either have to find the existing DOI for the reference, or submit the information to have one created. Joshua (Neds-Fox) talked about his process for finding these, how it evolved and shared an API that helps automate the process. His presentation, once uploaded, will be here: http://engagedscholarship.csuohio.edu/dcglug/2017/all/3/.

Western Michigan did a lightning talk about how she approached graduate students and what they need to know.: http://engagedscholarship.csuohio.edu/dcglug/2017/all/5/

Michigan Tech talked about marketing their IR, with useful ideas: http://engagedscholarship.csuohio.edu/dcglug/2017/all/6/. Annelise also mentioned she helped their Business School with accreditation. Here is their IR link: http://digitalcommons.mtu.edu/. They also have a monthly blog post here: http://blogs.mtu.edu/library/category/library-newsblog/ which features nice infographics each month.

PCOM librarian, Jackie Werner, talked about Wernerioning to a Scholarly Communication Librarian from a subject librarian position, and how they were both similar and different. http://engagedscholarship.csuohio.edu/dcglug/2017/all/7/.

GVSU, perennial presenters at DCGLUGs, discussed two collaboration projects between the Digital Collections area and Digital Commons. The first was about AS3 storage and backup use cases, and the second compared using the DC platform rather than some other repository options, with a chart that compared them. I will be interested in having my memory refreshed when the presentation is put up here: http://engagedscholarship.csuohio.edu/dcglug/2017/all/8/.

EIU talked about using Lightbox and Adobe to create/combine images to show both sides at once. http://engagedscholarship.csuohio.edu/dcglug/2017/all/9/

Another session talked about the goal of the SHARE initiative, a partnership between the Association of Research Libraries (ARL) and the Center for Open Science (COS), is to build a “free, open, data set about research and scholarly activities across their life cycle.” To date, more than 150 repositories and publishers have made metadata available to SHARE for harvesting, and the aggregated data set is available for searching. Many metadata providers are institutional repositories using the bepress Digital Commons platform whose metadata is harvested through the OAI-PMH (Open Archives Initiative Protocol for Metadata Harvesting) protocol for repository interoperability.

As part of the 2016-2017 SHARE Curation Associates program, a group within the cohort began a unique project in July 2016 to review their institutional metadata and the specific elements that are being harvested by SHARE. The project arose out of the overall goal to enhance their own metadata within SHARE. And within this cohort of associates, a number of associates are at institutions utilizing the Digital Commons platform. At ACRL 2017, we presented a poster on our findings at that time. http://engagedscholarship.csuohio.edu/dcglug/2017/all/10/ 

Finally, I noticed how CSU uses Event Communities in many interesting ways, including as an informational webpage for an event. This is somewhat similar to what we do for the Diversity Conference, and perhaps what we should be doing for the Writers Forum. See examples:  http://engagedscholarship.csuohio.edu/mslibrary/  and http://engagedscholarship.csuohio.edu/conferences_list.html

SCHOLCOMM post on helping faculty member with predatory publisher

I worked with a faculty member here who was in a very similar situation. I, too, reached out to this list, and I received some good feedback. I sent the faculty member the email(s) I have pasted below. I apologize for the length, but I hope they are helpful to you (and others). You should feel free to copy, revise, re-use the verbiage in any way that works for you.

Ultimately, I think the Google take-down request worked the best. For all practical purposes, the original article published in the predatory journal isn’t findable.

Initial email (to faculty member)

Hi [faculty member’s name],

I’m following up about your article appearing in Sports Medicine and Rehabilitation Journal, despite you asking for it not to be published. I have a number of potential solutions gleaned from both my experience and the experience of others in the Scholarly Communication community.

I want to double check that everything you submitted was via email. I don’t see anything on the journal’s website that looks like a submission form. I am trying to rule out the possibility that a licensing box was checked without your knowledge on a submission form. This is very important.

I would also like to confirm that you or one of your co-authors did NOT pay the $1800 invoice, nor did you return your pdf proof with corrections.

Assuming all correspondence was done via email and that you didn’t pay the $1800.00 APC, one of the first things you may want to do is file a DCMA Take Down Notice. You do this by submitting a form to Google. Assuming the publisher complies, it will hopefully remove the article from Google’s search results. You will want to fill out the form with the following information:

• What Google product does your request relate to? Web Search
• What can we help you with? I have a legal issue that is not mentioned above
• Choose from the following options: I have found content that may violate my copyright
• What is the allegedly infringing work in question? Other

You will then probably need to log into your Google account to continue filling out the form, and you will need to provide them with your name, email address, company name, etc. You will also need to identify and describe the copyrighted work, indicate where they can find an authorized example (which may not be applicable), and the location of the infringing material. Please let me know if you have any questions about this.

A good next step would be for all authors associated with OU (especially the lead author) to contact Remedy Publications with strongly-worded language. I would suggest making the following points:

• None of the authors, including the lead author, gave a license to publish, and no one signed a copyright transfer agreement. Therefore, the authors still own the copyright.
• Remedy Publications is “in violation of my copyright”
• Ask for the article to be removed from their website immediately and never published again
• Tell them this is your (second? third?) request
• Tell them you expect a written response

I would email this letter to every contact listed on the website, including the “info@remedypublications” address and including people with whom you have already corresponded.

I don’t think this will be fruitful, but you may also want to seek advice from the Council of Publishing Ethics (COPE). They have worked on behalf of authors in the past, and this case (where a manuscript was submitted without the consent of a co-author) was shared with me. Here is a more relevant case, and we might want to search for some more. However, since this Remedy Publications isn’t a member of COPE, I don’t know how effective COPE will/can be. I would use this as a second-to-last resort.

In most similar cases among my network, the University General Council was unwilling to get involved, because it is a business relationship between the author and the journal. I don’t think OU’s General Council will be willing to work on this. In most cases, the UGC said the author would need to seek outside representation, which I consider to be the last resort for you.

If you and your co-authors want to revise and resubmit (or just even resubmit) your paper to a different journal, you will need to be very up front with the journal editor that this paper has been previously published, but it was published by a journal without an ISSN (I can’t find one anywhere). The exact feedback I got about this was:

The editors at BMC would often consider publishing papers that had appeared in a journal that did not have an ISSN---many of these are fraudulent journals. I do need to note 2 things:

1.       New journals, especially those that are handled by very small publishers often do NOT have ISSNs---so the editors will assess the journal where the paper was published.

2.       Before submitting that paper: send a letter to the editor at the journal you are interested in and tell them exactly what happened---and the name of the journal, a link to where the paper is to let them assess it ahead of time. You do NOT want to submit the paper without checking what the journal's policy is and whether that editor will consider it' appearance as something that would be considered prior publication.

I don’t know that any of these things will work, but please start with the DCMA Take Down request and emailing the “editor."

Please keep us in the loop, and I will be following up with you in a few weeks. But you should certainly feel free to reach out with questions any time. If you would like to run your “strongly worded” email by me first, I would be happy to take a look at it.

I wish this hadn’t happened to you. Please let us know what else we can do to help.

[Signature]

Email to predatory publisher from faculty member

I am the first and corresponding author on the manuscript titled [Title of manuscript]. I am contacting you requesting that you remove my work from your website and server immediately and never publish it in the future.

On 10/31/16 I sent you an email retracting my submission from Sports Medicine and Rehabilitation Journal. On Friday, November 11, 2016 at 7:00 PM I emailed you a second time requesting the retraction. I have not given you permission to publish my manuscript, and this is now the third time I have asked you to retract it.

I and my co-authors hold the copyright to this work. None of us have transferred our copyright to Remedy Publications, nor have we signed a publication agreement that gives you a license to publish our work. Therefore, you are in violation of our copyright.

I have no intention of paying a publication fee, especially since this is my third request that you retract my work, [Title of Work]. I am again requesting that you remove my work from your website and server immediately and never publish it in the future.

I expect you to follow up with me via email with your explicit acknowledgement of this request. If my work remains on your site, I will find it necessary to enforce my request through additional means.

[Signature]

 Response from Editorial Manager

Greetings

Thank you for your email.

Kindly let us know the genuine reason behind withdrawal of your manuscript. We have mentioned the publication fee details on the instruction to the authors page ($1800) -http://remedypublications.com/author.php. As you are aware about the publication procedure and the manuscript has gone through various phases of publication which includes peer review process, copy editing, formatting conversion (PDF, HTML), Hosting the manuscript online, etc.

Since, you are an important member of our journal, after a careful consideration of the email that has been exchanged so far. The best we can do is offer an amount reducing the charges to $1289 which barely covers the production cost that have been incurred.

We look forward to your positive response.

Do not hesitate to contact me for any more information.  

Regards,

Johnny Keith
Editorial Manager
Remedy Publications LLC
820 EL Camino Real
Belmont, CA 94002, USA
Tel: +1-415-690-1011
Web: www.remedypublications.com

The faculty member reached out wondering what to do, and I gave her the following advice:

I think you need to respond with the exact language you have already used. You have already provided a reason: they are violating your copyright. Please do not engage with them other than to reiterate exactly what you have already written. 

Your response might be:

I and my co-authors hold the copyright to this work. None of us have transferred our copyright to Remedy Publications, nor have we signed a publication agreement that gives you a license to publish our work. Therefore, you are in violation of our copyright.

I am again requesting that you remove my work from your website and server immediately and never publish it in the future

If my work remains on your site, I will find it necessary to enforce my request through additional means.

Really, there's no need to say anything more. You aren't negotiating with them.

Thanks for keeping me updated!

The editorial manager responded yet again (reducing the fee yet again), and I advised her to ignore him. She did, and she has not heard from him again.

She submitted her manuscript to a reputable journal, and she wisely told the editor about her previous experience and that the article might be online somewhere. The reputable publisher accepted the manuscript, but unfortunately it is now toll-access, and she signed away her copyright. I know she still considers it a learning experience and a win though.

Best Regards,

Jen

-- 

Jen Waller

Open Educational Resources & Scholarly Communication Coordinator

University of Oklahoma

Bizzell Memorial Library

401 W. Brooks St., Room 243

Norman, OK 73019

Ideas for promoting SCHOLCOMM events from the scholcomm listserv

A few weeks ago I asked about techniques for successfully recruiting faculty participation in scholarly communications workshops.  Thank you to everyone who replied, on- or off-list.

Here’s a summary of the responses I received:

·         Partnerships—teaming up with other campus support offices (teaching & learning centers, scholarship/research support) or co-sponsoring event series can let you reach pre-existing audiences and combine marketing efforts.

·         Targeting workshops at the department level, in order to customize the workshop for a specific department’s concerns but also to have buy-in and endorsement from the department (or at least the chair).

·         Free food is appealing to more than just students.

·         Faculty champions who can encourage their peers to participate in the event and/or co-lead an event.

·         Endorsement/promotion by university administration—provosts, deans, chancellors, etc—can lend more legitimacy or grab more attention than something the library is doing on its own.

·         Instead of (or in addition to) pre-planned events, regularly seeking time at faculty meetings for a quick overview of issues/services, which may lead to more individual, point-of-need consultations.

·         Timing is a fundamentally unsolvable problem; there are some lulls in the academic year, but even those can be unreliable. 

·         Webinars/online content might offer an asynchronous solution to the timing and point-of-need problems.

In any case, I think Jill Cirasella summed up the most common theme--“TL;DR: Effective workshop outreach is so much harder than it seems!”

At the CUNY Graduate Center, we’ve been experimenting with rebranding our scholcomm-related workshops to make clear, right in the workshop title, what specifically attendees will learn and why it matters.  The workshop titles are longer now – borderline unwieldy, even – but we’re attracting more attendees than we did before.

For example, we changed our authors’ rights workshop from “Introduction to Authors’ Rights” (yawn) and “You Know What You Write, But Do You Know Your Rights?” (too clever for its own good?) to “What to Know Before You Submit to a Journal, or Sign Its Contract” (longer, but gives them a hint what it’s all about).

Also, we completely revamped our “Why and How to Deposit to CUNY Academic Works” (our IR) workshop into “Your Google Scholar Profile: Why to Create It and How to Fine-Tune It.” (Thanks to Monica Berger at New York City College of Technology, who made us aware of http://researchguides.wcu.edu/scholarlyprofile and http://libguides.citytech.cuny.edu/boost, which inspired the new workshop.) Instead of being all about the IR, the workshop is now mostly about curating your Google Scholar Profile, with the big reveal being that depositing works to the IR can improve your Google Scholar Profile and help Google Scholar searchers. We offered this incarnation for the first time last semester, had a healthy handful of attendees, and then received numerous IR submissions from the attendees.

As for marketing, we have a whole outreach workflow that involves the library blog, Twitter, Facebook, Eventbrite, Mailchimp emails, and digital signage around campus.  There’s no denying that this is time-intensive, though.  We are only able to do all this because one of our part-time reference librarians spends one-third to one-half of her time on digital outreach.

All that said, it’s still the case that our scholcomm workshops attract fewer attendees that our other workshops – Zotero, Archival Research Basics, etc.  Our best guess is that it’s because they’re not tied to a specific and time-sensitive research need.  But we will keep offering them, and keep offering one-on-one consultations to those who can’t make the workshops.  Awareness is definitely higher now than it was a couple of years ago…

Captioning videos

Digital Commons is starting a pilot project where they would host streaming videos - allowing us to bypass Kaltura. One concern I would have with this idea is the ability of their platform to integrate/support captioning on the videos. Here is how it is currently done, per Bob:

AST/CaptionSync is integrated into Kaltura and everything happens within Kaltura.  Basically you kick off the process in Kaltura by tagging a video as Captioning Requested which alerts AST that there is a video in their queue.  Once they start captioning, they change the tag to In Process and when completed, to Complete.  They upload the caption file into Kaltura before tagging the video Complete and when that happens, the video w/captions is good to go.

Checklist for predatory journal

Recently a newer faculty member asked for our advice about how to tell if an OA journal was legitimate. Here is a checklist we sent him:

1.       The journal asks for a submission fee instead of a publication fee or tries to keep the copyright to authors’ work. 

2.       The editorial board is very small or “coming soon.”

3.       A single publisher releases an overwhelmingly large suite of new journals all at one time. 

4.       The journal says an issue will be available at a certain time, but the issue never appears. 

5.       The journal title notes a national or international affiliation that does not match its editorial board or location. 

6.       There are fundamental errors in the titles and abstracts.

7.       The content of the journal varies from the title and stated scope.

8.    The website is not professional in quality.

The journal passed all the criteria listed, although to be honest, the website wasn't the best in the world. The journal charged a reasonable publication fee ($160), had a good size editorial board, was the only journal published by that publisher, published on a regular schedule, had both US and international members on their editorial board (about half were from public colleges in GA), had no apparent errors in the titles or abstracts, and seemed to publish within its stated scope. 

The faculty member was very appreciative of our quick and thorough response.

Student research conference concerns

From the Digital Commons Google group: 11/16/2016 by Meaghan Heselden <corbettm@email.gwu.edu>

For faculty and students who are concerned about the implications of publishing in the future, or about making their data publicly available before they've had the opportunity to submit a manuscript to a journal, we offer the option to embargo posters for a period of their choice (6 months up to 3 years). I've also pointed out the policies of several prominent health sciences journals and publishers that don't consider posters to be prior or duplicate publication, such as: 

- International Committee of Medical Journal Editors

- Sage Publishing

- PLoS 

- Nature Journals

We would advise our students to read individual journals' policies, and to contact the journal directly with any questions or concerns about their editorial process--we offer to assist with that, as well. 

Example email asking for publisher permission to post in IR

Dear Editor,

I am working with Dr. xxx xxxx of The College at Brockport, State University of New York to deposit electronic versions of his/her papers in The College at Brockport's institutional repository,  Digital Commons @Brockport , for educational and research purposes.

I am writing to request permission to deposit an electronic version of the following:

Appropriate citation

This request is for non-exclusive, non-commercial, one-time, single-use permission for educational and research only. Copyright notice, citation of original publication data, DOI number, and a hotlink to your site (if desired) will be given.

Our repository is the institutional archive, maintained at the Drake Memorial Library, for research and scholarship emanating from The College at Brockport. A single electronic version will be archived and become available for viewing by visitors to the Library’s Digital Commons site. For more information about the repository or its policies, please contact me at the email or phone below.

May we have permission to deposit an electronic version of this article?

Thank you for your assistance. 

Outside blog post - Font typeface that translates into 93 languages w/o missing characters

Digital Trends: This Font Translates Into 93 Languages Without Those Odd Missing Characters. "A font is just a font, right? Well, when fonts are translated into different languages, missing characters are often turned into empty boxes, with the result being text that is not exactly lost in translation, but lost within the limitations of the typeface. Massachusetts-based font company Monotype launched SST typeface earlier this week, a font that can be translated into 93 different languages without the hieroglyphic boxes."

Perhaps this is something we need to have for the SUNY Brockport eBook platform? 

Science theses with supplemental content such as data sets

http://digitalcommons.brockport.edu/env_theses/108/ was a thesis that had supplemental content in the form of data sets submitted. Science theses are under a one-year embargo period, but supplemental content will still show. During the embargo period you will have to go in and uncheck the box to show supplemental content. You can add a reminder to yourself via the “Add reminder” link on the submission details screen on the left sidebar. If you don't see the “Add reminder” option as the last link at the bottom of the second section, contact support, they have to enable the setting.

Notes on administering an event community

The SEGue Event Community administration:

Event communities consist of Themes (years), Tracks (schedule), and Events (submissions), as well as Introductory Text and some documents (such as the program).

To create a new Theme:

Go to Configuration, Create new theme, Submit changes. It will bring you to a new page where you will add your theme title (2018), and if you want, a link to the English department and label, in the THEME CONFIGURATION section. Submit changes.

To create a new Track:

Go to the Configuration section of your new theme (2018), select Create New track. Submit changes. It will bring you to a new page where you will add your track title (schedule), and if you want, a link to the English department and label, in the TRACK CONFIGURATION section. Submit changes.

To assign events to a track:

Go to Manage Events. Click on an event title, go to Revise Event in the left sidebar. Check to see if there is a Session Title assigned and other things that need to be removed or added. For example, to place it in a specific order in the schedule, there needs to be a starting time assigned. Use a 24 hours format. An ending time is not required. Once you have looked at all the metadata (page information), then click SUBMIT at the bottom of the page, and choose Post in the left sidebar. Assign it to the correct track, and when you are all done, update the site.

How to revise an event that is already posted:

You can do this two ways. One would be to go to the Manage Events page, and choose the State: All events (the default will be Not Yet Posted). The easier way is to go to the (front end) schedule page (http://digitalcommons.brockport.edu/segue/2017/). Right click on the event title you want to revise so it opens in a new tab. Choose Edit Event. It takes you to the metadata page. Choose Revise Event in the left sidebar. Make your changes, click SUBMIT at the bottom of the page. Close the tab. Go back to the schedule page and do the same thing for the remaining events you want to revise. When you have revised everything you need, update all the levels (Update IR Event Community in sidebar). 

Digital Commons sites that house accreditation materials

Thanks for checking. The collection mentioned in the webinar was this:
http://digitalcommons.framingham.edu/neasc-coll/ I work with another school that uses their IR for accreditation:
http://digitalcommons.kettering.edu/accreditation/ and Cedarville has also hosted some accreditation documents:
http://digitalcommons.cedarville.edu/accreditation_documents/

What do all those terms mean, anyway?

Terms regarding Administrators/Editors:

They all will have at the very least “is_editor.” After that, here is the translation of those permissions and my recommendations.

can_configure: View Configuration tab. Editors should have this if you want them to be able to adjust the look and feel of the structure via the configuration tab.

can_edbypass: Submit for authors. This is really important if you want them to be able to upload.

can_edit: Edit submissions in this publication. This is also really important if you want them to have access to the “Manage Submissions” screen (as opposed to just the configuration screen).

can_see_all_submissions: Can See All Submissions. Same thing as above.

can_edit_collections: View collection tool. Up to you!

can_element : Create volumes, issues, tracks, and themes. This should only be available on event communities and journals. The fact that it’s available on /opensuny, a book gallery, is a known quirk right now. It won’t hurt anyone to have this.

can_mailing : Send mailings. This gives access to the “mailing list” tool on structures. This is something rarely used- do you use it on any publications?

can_regen: Update. Anyone who should be able to update the site should have this.

can_register_decision: Register decision. I believe that /opensuny was using peer review, so it’s important that editors have this if in publications that are registering decisions, if you want them to be able to do so.

can_seereports: View Digital Commons Dashboard. This is a great permission to give even if the administrators won’t do anything else with the publication! They’ll get monthly readership reports and have full-time access to the Dashboard for that publication.

can_see_reviewers: See Reviewers link. Again, I think /opensuny is using peer review, so this kind of permission is important for those editors needing to access the peer review tools.

gets_editor_mail: Receive email notifications. We’ve talked about this one in the past in discussions about ETDs. This is for folks who should know about new submissions, updates, posts, etc.

Email FAQs for Digital Commons

1. If you have submitted an item and it doesn’t have an email address, you (or another administrator) will have to go in and revise it to include an email address. Once you’ve done that, the student (or other author) will be able to access it from their account and see it on their Author Dashboard.

2. a. When you upload a submission with an email address, the account is automatically created for them. It’s not confirmed, so when they go to create one, the system prompts them to complete the account creation process. Once they’ve done that, the same thing as above happens: the author will be able to access the submission from their account and see it on their Author Dashboard.

b. If their current email address doesn’t match the one you used, two things can happen: They can contact you to change the email address for the submission, or, if they make an account and say “shoot, I can’t see my submission,” they generally contact us, and then we merge the accounts. This happens a lot and it’s no big deal. Once the accounts are merged, they can access all their stuff.

3. This is a good question- I think you’re asking if a user updates their email address via their “My Account” page, will this update their submissions? In this case, the submission metadata is not changed. If the item is published, you’ll need to go ahead and take care of that for them.

It would be great to summarize this in an FAQ, or have a little link on the home page- “claim your work!” Let me know if you want to talk through how that might look.

Feedback and plans for next F/S Celebration

What worked well:

1. Personal invitations!!
2. Partnering with Grants Development
3. Displays
4. Integrating the creative arts into it more
5. Did I mention personal invitations? 
6. Food
7. Linda Hacker!

How we can do this better next time:

1. Start earlier (we didn't get started until mid-February this time).
2. Make use of a submission form in the Daily Eagle
3. Suggestion from Dance: As the chair also for dance, I wonder if there is a way to project performances on a TV  so others can see beyond a book or journal in the future?
4. Possible linking with Scholars Day - JO suggests a SD early morning (time?) kickoff reception in the library, where AM presenters would need to get their registration packets, and could come in and have coffee and danish, etc. Funding might be available from the Honors Program, who now fund the post-SD reception, which JO finds to be poorly attended. Explore this idea further.
5. Other ideas???

2014-2016 Faculty-Staff Scholarship Celebration photos

President Heidi Macpherson presenting FODL 

Undergraduate Library Research Award to

third place winner, Joseph DiMatto

Some of the faculty at the 2017 celebration. I recognize

Eliot Weinberger and G. Prajitura

The President addresses the crowd

Reviewer email template for SFD journal

Dear [reviewer_name],

Thank you for agreeing to be a reviewer for The Seneca Falls Dialogues Journal. You are assigned [xxxx] to review. 

We would like your review completed DAYS_ALLOWED.

You can download the manuscript by going to the following Web address and selecting the appropriate option there:

As a reviewer, please submit the following THREE items not later than [by April 3rd, 2017] by going to the same link listed above. These items are:

1.  Your Report – Upload your review rubric (in *.docx OR *.PDF format)

2.  Your recommendation - Place the submission in one of the following categories: "Publish with minor edits", "Accept with revisions", or "Revise and resubmit".

3.  Manuscript Markup and optional Cover Letter – Upload a new version of the manuscript showing the markup of any proposed changes to the manuscript.  This new version can be either Word or PDF format.  Name this document as follows:  [MS#]_markup_[your initials])

The reviewer’s rubric is attached to this email.

Thank you,

The Editors

The Seneca Falls Dialogues Journal

Scroll down for bepress response
Dear [reviewer_name],

You are invited to review a submission to The Seneca Falls Dialogues Journal entitled “[publication_submission_label]”.  The submission abstract is at the end of this message.

As a reviewer, please submit the following THREE items not later than [DAYS_ALLOWED]:

1.  Your review (in *.docx OR *.PDF format) placing the submission in one of the following categories:
1. a.       Publish with minor edits
2. b.      Accept with revisions
3. c.       Revise and resubmit
2.    A new version of the manuscript showing the markup of any proposed changes to the manuscript.  This new version can be either Word or PDF format.  Name this document as follows:  [MS#]_markup_[your initials]
3.  Cover Letter to the SFD editors
4. Use the following rubric when reviewing your assigned articles.  We would expect a ranking of “strong” in all three categories for a paper to receive the “publish with minor edits” recommendation:

Criteria	Strong/Satisfactory/Needs improvement	Comments
Quality of Argument         clear claims          insightful
Support for main ideas:          discussion is relevant to overall argument          use of appropriate  research          organization is logical and transparent
Quality of writing:          Sentences are easy to follow          Paragraphs are well organized          Written with few errors in grammar, usage, etc.

You can download this submission at the following Web address:

[preview_url]

If you have any trouble accessing the submission, please contact support@dc.bepress.com or pmaxwell@brockport.edu for assistance.

You can submit your review, markup, and cover letter by going to the same link listed above. From there, you will be prompted on how to finish submitting your review.

 [ABSTRACT displayed here]

Thank you,

The Editors

The Seneca Falls Dialogues Journal
bepress response:
1. I’ve made the first set of changes (the review recommendation wording).
2. I’m afraid I can’t add a table to the email. Would you like to send me a Word document that I can upload? I can link to that in the review request email and you can ask reviewers to upload the completed document in their review report?

Regarding the dates, when you request the review, you can modify the dates in the top section of the request (I’ve attached a screenshot). Toggle to the top box and set the date to April 3rd and that will automatically be pulled into the email.