SUNY Brockport eBook step-by-step directions

I am excited to work with you to get your book on to the SUNY Brockport eBooks platform. Let me take a minute to walk you through the process.

1.       If you’ve never browsed our platform, here is the URL: http://digitalcommons.brockport.edu/sunybeb/

2.       Our first step is to ascertain that there aren’t any copyright issues. Pam O’Sullivan is the campus copyright officer. I gave her your flyer and printed out the CreateSpace agreement from Amazon.  The copyright page in your book (available from the Look Inside! Feature is a little confusing to me. The copyright is held by CreateSpace with All rights reserved by the authors. Then there is a statement saying “No part of this book may be reproduced, stored in a retrieval system…without written permission from the Publisher.” I’m not sure what this means, but Pam is going to look into it.

3.       Next, I would refer you to our Policy page, http://digitalcommons.brockport.edu/sunybeb/FinalSUNYBrockporteBooks.pdf, which includes information that we ask you to include in a short proposal that you can email to me.

4.       Once we get the proposal and sample chapters, I’ll send it to the chair of the Advisory Board – who will ask 2 faculty to review it. It won’t be a peer review process, per se – no one will ask for any changes. They are only reviewing to make sure it meets the general criteria spelled out in the policy document.

5.       Once all the approvals (copyright and criteria) have come in, the remainder of the process (putting it on the platform) will happen fairly quickly.

I hope this thoroughly explains the process, but feel free to ask any questions you might have. Your next step would be to provide me with a proposal, including the sample chapters, and we will move on from there.

Example email asking for publisher permission to post in IR

Dear Editor,

I am working with Dr. xxx xxxx of The College at Brockport, State University of New York to deposit electronic versions of his/her papers in The College at Brockport's institutional repository,  Digital Commons @Brockport , for educational and research purposes.

I am writing to request permission to deposit an electronic version of the following:

Appropriate citation

This request is for non-exclusive, non-commercial, one-time, single-use permission for educational and research only. Copyright notice, citation of original publication data, DOI number, and a hotlink to your site (if desired) will be given.

Our repository is the institutional archive, maintained at the Drake Memorial Library, for research and scholarship emanating from The College at Brockport. A single electronic version will be archived and become available for viewing by visitors to the Library’s Digital Commons site. For more information about the repository or its policies, please contact me at the email or phone below.

May we have permission to deposit an electronic version of this article?

Thank you for your assistance. 

Combining multiple word files

Microsoft Word 2013: Combine and Merge Multiple Documents

While working on documents using Microsoft Office Word, sometimes users may need to combine and merge many multiple documents into one single document. For example, when an author is writing a novel book by saving each chapter as individual documents this makes a lot of document files for a single book. When the novel is finished and completed, the author may wish to combine and merge all separate documents into one single document in order to create table of contents and indexes for the whole book in one go.

To merge and combine multiple Word documents in Microsoft Word follow steps the below:

1. Create a new blank document, and then configure the page layout settings for the documents that are going to be merged. Save this document.

2. Put your cursor on the place in the document when you want the inserted files to be inserted.

3. Click Insert tab on the ribbon.

4. Click on the down arrow at the right side of Object. This is found in Text group. Click on Object and choose the Text from File… option.

5. In the Insert File dialog window, select all Word documents that you want to merge and combine into one. To select multiple files, press and hold down CTRL key while clicking on the files one by one.

6. Click on Insert button. All documents selected now merged and combined into a single document file. Remember to then save the file.

Information from:

Sam Casanzio

REOC ATTAIN Lab Technology Coordinator

161 Chestnut Street

Rochester, New York 14604

585-327-4099

scasanzi@brockport.edu