GVSU Author recognition information

Hi Kim,

It was great talking to you this morning. Here is the link to the full PDFs of the bibliographies, http://scholarworks.gvsu.edu/ar_archives/. And here is the link to the event community in our repository http://scholarworks.gvsu.edu/author_recognition/.

 I quick looked and GVSU has a total of 1678 faculty members for reference. 

Thank you for your kind words about our repository, it looks like you’re doing great things at Brockport as well!

Let me know if there is anything else I can share with you. 

Jackie

Jacklyn Rander

Publishing Services Manager

Grand Valley State University Libraries

240 Mary Idema Pew Library

616-331-2623

Best Practices for Creating a Successful IR Day

Best Practices for Creating a Successful IR Day by digitalcommonsblog

Josh Cromwell, Institutional Repository Coordinator of The Aquila Digital Community at the University of Southern Mississippi, shares best practices for creating a successful IR day:

• Gather collaborative campus-wide support, including funds for the day’s activities.
• Request a recognized keynote speaker and other leaders in the field to participate.
• Remember that you only need one willing institution in a region in order to create a community-wide IR day.

Josh was originally inspired by the emphasis at ACRL's 2014 Scholarly Communication Roadshow on the key importance of IRs in today’s scholarly landscape. If the University of Southern Mississippi was leading the IR movement in the region, Josh reasoned, “it seemed logical to me that we should leverage that opportunity to provide training and workshops for the other universities who were also interested in pursuing an IR of their own.” Indeed, the day became an inspiration to USM’s peers in the Mississippi region.

In creating the first Southern Mississippi IR Day in 2015, Josh spoke to the importance of a collaborative campus-wide effort to support the hosting institution:

“The Libraries generously provided most of the funding needed to make the event happen, and the Friends of the University Libraries generously provided funding to purchase lunch for all attendees. The day included a panel discussion with faculty members from each of our six academic colleges across campus, and several participants in our current IR initiatives also agreed to come and speak about their projects and experiences. This broad base of participation really enhanced the quality of the day's presentations.”

The addition of a recognized keynote speaker and the participation of other leaders in the field also helped to offer a high level of discourse and lively sessions. Josh details their experience:

“We were tremendously honored to have Marilyn Billings from UMass Amherst agree to be our keynote speaker for the day, and in addition to her riveting keynote, she and Jeanne Pavy from the University of New Orleans each led incredibly helpful workshops during the afternoon session.”

Josh reports that “the response to the first IR Day has been overwhelmingly positive”—congratulations!—and many attendees are already looking forward to the next IR Day. In addition to the best practices above, the 2015 Scholarly Communications Experts Directory can help connect organizers with experts who may travel to their campus to partner in creating an IR Day. Feel free to contact outreach@bepress.com with any questions.

Faculty engagement and readership activity (Google group 11/2015)

Hi Kim,

Thank you for sharing such excellent suggestions!  Would you be able to supply a little more information about #2?  How did you identify the specific collections?  Did you scan the Brockport website in search of collections, and then asked the webmaster for usage stats?  Did the webmaster send you URLs of Brockport pages that contained many pdfs & jpgs, and then you identified what would make a good collection for your IR?  In other words, what should I ask my kind webmaster to do? <grin>

Thanks again for your help!

Kind regards,

Tim

-- 

Tim Gritten

Assistant Director of Libraries for User Services

University of Wisconsin-Milwaukee

Milwaukee, WI 53201

414-229-6200

From: <digitalcommons@googlegroups.com> on behalf of "Myers, Kim" <kmyers@brockport.edu>
Date: Wednesday, November 11, 2015 at 8:54 AM
To: hmabry <hmabry@gardner-webb.edu>, Digital Commons <digitalcommons@googlegroups.com>
Subject: RE: [Digital Commons], Faculty Engagement and Readership Activity

Holly,

Congratulations on embarking on this exciting journey! Brockport’s IR will be 4 years old in January, and I am still seeking new ways to engage with my faculty and students. Here are a few ways that worked for us:

1.      Find a champion early on, perhaps someone in a department you are liaison for, or have other previous contact with (mine was a professor from Environmental Science, and it lead to a signature collection, two webinars we co-presented at (and Ann still loves to show Joe’s picture and use his quotes in her webinars), and one of our first master thesis collections

2.      Make a friend of your college webmaster – they can refer collections to you that are stale on the website, but have lasting archival value

3.      Find ways to keep the repository out there – use social media to tweet new collections, facebook to share updates, a blog….

4.      The Paper of the Day is a wonderful way to reach out one on one to your contributors. Here’s an example: recently a 1974 journal article from a very famous philosopher turned up as our PotD. I sent him the “hey – your article is our Paper of the Day – this is what I do about it (social media) – maybe you’d like to, too” spiel. The philosopher, Peter Singer, tweeted it out to his followers, and I think it got retweeted something like 35 times – but more importantly, it was fascinating to watch pin after pin drop as people downloaded it. There were more than 300 downloads that day alone.

5.      Another marketing tool – do you have a daily college newsletter? Ours is called the Daily Eagle, and I watch it like a hawk (haha), and contact faculty who have presented or published, and ask if they would like it posted in Digital Commons.

6.      Celebrate your victories along the way. We had a 1000^th download celebration our first year, and invited and recognized some of our early adopters. (Sadly, our 1,000,000^th download excited only me, Paul Royster, and my personal cheerleader – Lauren – who is my intrepid bepress CSR.)

7.      Finally, don’t get discouraged! Continue to add new collections, and don’t forget student work. For us, that is where the bulk of our readership comes from.

8.      Remember, your CSR (client service rep) at bepress is your partner, and the rest of the Digital Commons community are here to support you, through this listserv and webinars and the collaborator.

Please feel free to contact me, if I can be of any assistance. It’s a great journey, I hope you enjoy it as much as I have!

Kim L Myers

Digital Repository Specialist

2014 bepress IR All Star

http://digitalcommons.brockport.edu/

44K, Drake Memorial Library

The College at Brockport, State University of New York

585-395-2742

(PS – The answer to your second question – real time downloads – for us it was 3.5 years, 5000 papers, and 1,000,000 downloads that marked the tipping point from so many a day to live pin drops. Another metric that happened at the same time was reaching 2,000 downloads a day. )

From: digitalcommons@googlegroups.com [mailto:digitalcommons@googlegroups.com] On Behalf Of hmabry
Sent: Tuesday, November 10, 2015 2:56 PM
To: Digital Commons
Subject: [Digital Commons], Faculty Engagement and Readership Activity

Hi all,

My institution's repository is still very new, just over a month old.  I'm taking this semester to see how things pan out in terms of collection ideas and faculty response.  Is there a time of year that you find particularly good for marketing the repository's services to faculty?

My second question is, how much content, and at what point do you start seeing regular real time download activity on the readership map?

Thanks,

Holly Mabry

Digital Services Librarian

Gardner-Webb University

Thoughts on the new departments, and adding a survey to our cover pages

1. Since the Dept. of Health Science ( http://digitalcommons.brockport.edu/hls/ ) is splitting into two new departments, I definitely agree that it’s good to establish a workflow for how to handle similar situations. I think it’s great that you’ve already noted this in the introductory text.
- We recommend reviewing a discussion on this topic in the Google Group: https://groups.google.com/d/msg/digitalcommons/cewmhdniCgI/w-npbnYFqigJ (Harrison’s Inefuku’s referenced papers are at http://lib.dr.iastate.edu/digirep_conf/1/ and http://lib.dr.iastate.edu/digirep_conf/2/ )
- Regarding the Department of Health Science community, it’s important to consider whether you’d like to keep this community present or hide it from the communities.html page, but it’s up to you.
- Since you said you don’t yet have content for the two departments, you can hold off on creating them for now and simply note the Department Chair information in the Introductory Text for this community (or even list them both in the one field). However, it can be helpful to consider either: A) Creating only the communities for each and noting that content will be forthcoming or B) Creating publications and collecting content from the relevant publications.
- I also want to mention that there may be some fields in your repository called “Department” with a drop-down list. We’re always happy to add new departments, so let us know if there are any publications that you’d like updated.

2. Regarding adding a survey to PDF cover pages, we can absolutely support adding a link. First you’ll want to create your survey using a campus or third-party website, and then provide us with a link, how you’d like it to read, and where it should appear. If we add it to the PDFs, we will regenerate the PDFs in the repository for you.

11/24/2015

Effective July 1, 2015 the Department of Health Science is now two separate units…

Department of Healthcare Studies (Patti Follansbee is the chair)

Department of Public Health and Health Education (Jennifer Boyle is the chair)

Can you create those two new units.   After each could you state ‘Effective July 1, 2015’. 

For the ‘Health Science’ that already exists, could you state (prior to July 1, 2015).  That way we don’t have to separate the entities.

Also, could you create a Dean’s collection?  I have several things I would like to upload but they’re more for the School, rather than a department.

Stanford Copyright Database

http://collections.stanford.edu/copyrightrenewals/bin/page?forward=home 

Commencement community ideas

Cedarville has a Commencement community:
http://digitalcommons.cedarville.edu/commencement/ Within this community they have a book gallery of “documents” that includes mostly programs:
http://digitalcommons.cedarville.edu/commencement_printed_materials/ as well as a book gallery of speakers which includes some cool metadata:
http://digitalcommons.cedarville.edu/commencement_speakers/ and a book gallery of video and audio files. They don’t use streaming media but link out to the files, for institutional reasons, but you could, of course, use streaming media:
http://digitalcommons.cedarville.edu/commencement_videos/
LaSalle has a book gallery of Commencement programs:
http://digitalcommons.lasalle.edu/commencement_programs/ They use the PDF viewer here to display the programs. I think that a flippy pages reader would also be very nice.

University of Georgia Law has their graduate addresses in a series with a nice content carousel at top:
http://digitalcommons.law.uga.edu/lectures_pre_arch_lectures_grad/ The videos are streamed in the content and then the programs are uploaded as supplemental content. 

Brockport Bookshelf

Thank you for your kind words. Neither the Systems Librarian or the Catalog Librarian are here today, and the process was a collaboration between the three of us. I’ll try and give you the overview of the process, and if anything doesn’t make sense you can ask specific questions that I’ll refer to Ken or Debby.

Over the years, Debby (our cataloger) has added a field in the 610 field (see example below)

61020

|a State University of New York College at Brockport |v Faculty publications |y 2000-

to indicate an item is a Faculty publication. Ken (our Systems guy) would then run a report in ALEPH for Debby of those bib records. I’m unsure, without talking to Debby, whether she crosswalked the data, using something like MarcXML or if she worked with the data in an Excel spreadsheet, choosing the records and fields she needed, and then added them to a batch upload spreadsheet. I believe that Debby also massaged the metadata at that point, adding where the item could be purchased, if available. I’ve attached a small portion of a batch spreadsheet to give you an idea of the metadata fields we use.

1.       We started the project during the summer, a slower time for Debby. Once the big upload was done, it just became part of her cataloging process to add them individually throughout the year as we acquired a new one.

2.       We started with the most recent 10 years, and did batch uploads to make it manageable

3.       We used the image that we had in our catalog, I want to say these came from Syndetics for the most part, but I won’t say that there aren’t some from Amazon or Google books, as well

4.       The Bookshelf is housed in a Book Gallery, and though you can add the full text, it isn’t required.

An important thing to consider is whether you will have just one big bookshelf for the whole college, or if you wish to (also) have departmental bookshelves. The bookshelf idea here was born out of my desire to get representation from each department in the IR. Faculty in the humanities tend to write more books or book chapters, rather than individual articles. So we added a metadata field called department; we gave bepress a list of the departments and they created a dropdown box for us. So all books were initially uploaded to the Brockport Bookshelf collection. As a department accumulated >3 books (preferably 5), I had bepress create a department bookshelf, and we “collected” them using the Collection feature and creating a filter based on Department is …. In that way, we were able to have representation from every department across campus within our first year.

Regarding the Honors theses: the Honors College has digitized theses dating back from 2008. They shared access to the drive they are in, and I have tracked down email addresses and contacted each student individually – using an email template. If I had access to the email addresses, I would just do a mail merge. Getting ahold of them is the hardest part. Once that is accomplished, very few have turned me down. I convert their response to a pdf and store that (either as a unshown supplemental file in Digital Commons, or in a folder in the Honors College drive).  This is what the email looks like:

Dear <Honor Student>,

My name is Kim Myers, and I am the Digital Repository Specialist for The College at Brockport. We recently began an institutional repository, and are adding Senior Honor theses, as time and permissions allow. The Honors Program has a collection online at: http://digitalcommons.brockport.edu/honors/. May I have your permission to digitize and add yours to this collection? I would then send you the link, and you would then receive monthly reports of how many downloads your thesis has received. If you are interested, please let me know what email address you would like associated with the thesis – where you would like to receive the reports.

I hope this helps, in a non-overwhelming way. Feel free to ask any follow-up questions you have!

Dear Kim,

I am contacting you at the recommendation of my bepress CSR, but also because I am familiar with all the great work you have done with Brockport's IR.  Early on I was inspired by your "Brockport Bookshelf" and eventually wanted to do something similar for my own IR.

The time has come to move forward with this project, which I will actually be handing off to one of our catalog librarians.  So I need to prepare a workflow.  I was wondering if you might be willing to share the workflow you use, and any other tips that you think might be useful.

Here are some specific questions (which may see very basic, but I am very technically challenged and am learning as I go along):

1)   I liked the incorporation of some info from the MARC record.  Did you do that manually from each bib record, or did you use some sort of script? Are there standard scripts "out there" or would I need to create my own?  (Well, find some one who can - way beyond my expertise)

2)  where does the image of the book come from?

3) we are only putting up metadata, not book content.  I noticed you don't have a download but tin, or anything that says "this item not available for download"  Was that a custom request that bepress did for you?

Another question, unrelated to Bookshelf:

How did you get so many students to deposit their honors theses?  I present at the Honors colloquium and summer research  seminars, and get very little response.

Anyway, thank you so much for taking the time to read this.  I appreciate any guidance, advice, suggestions, or examples you wish to share.  Congratulations on such a successful IR.  You are an inspiration!

Have a  good day.

Lisa Villa

--

Lisa Villa '90

Digital Scholarship Librarian

Dinand Library

College of the Holy Cross

Worcester, MA 01610

lvilla@holycross.edu

From: Ellen Neuhaus [mailto:ellen.neuhaus@uni.edu] 
Hello Kim,

I recently attended the bepress webinar "Creative Staffing Solutions for Institutional Repositories" that you gave on November 13, 2014.  My institution (University of Northern Iowa) is developing a Digital Commons institutional repository, UNI ScholarWorks.  We are at the very beginning stages of the implementations; we are still waiting for the site to be built. I have started to identify a few seed projects for the repository.  I am interested in developing a Faculty Book Gallery.  

I have gone into the YBP GOBI system and identified several hundred books written by UNI authors and have saved the records to a folder.  

Can you provide me with information about your Faculty Book Gallery?

• What fields did you use for the metadata template?
• Where did you get the book cover image - did you request permission for use in your repository?
• Where did you get the book description?
• Did you include "Table of Contents"?

I interested in any information you can provide that would be helpful in setting up the Faculty Book Gallery.

II’ve attached a small section of a batch revision spreadsheet, which shows our metadata. We have about 1700 faculty publications in total, and the 365 newest are currently in the repository. We do batch uploads, use all the information we have in ALEPH, and our Collection Management/Head Cataloger then tweaks the information to include links to where the book can be bought. We also include links to the catalog record on a metadata page, but since we changed discovery systems from AquaBrowser to Summon this summer, that has caused a few problems. (Apparently, Summon doesn’t have permanent URIs for each book, so none of the Summon links work, and I’ll have to change them back to link to the ALEPH catalog.) You can link to the cover image, if you have Syndetics. There is a spot on the batch spreadsheet for that.

Other things to consider – upload to one, gather to many? I find that it is always a bit of a challenge when starting out, especially with theses and book collections in knowing whether to upload to one central collection, and create separate departmental collections or vice versa. We decided to upload all books to the Brockport Bookshelf collection, and then as soon as we got 4 or 5 books from a department to have bepress create a departmental collection, which we then used a filter to gather them there, as well. That was one of our goals in building the collection to begin with – to get representation from every department on campus in our IR. (Conversely, theses are uploaded by department, and then gathered to a central collection.) We also looked for opportunities to be able to add the full text of books, as well. We have 25 right now that are FT, and they have been downloaded more than 15K times.

That’s all that really comes to mind, but I am happy to answer any other questions that you may think of.

All the best,

Kim L Myers

Digital Repository Specialist

2014 bepress IR All Star

http://digitalcommons.brockport.edu/

44K, Drake Memorial Library

The College at Brockport, State University of New York

585-395-2742

Speaking to the Academic Affairs Leadership Team

Last week I was invited to speak to the AALT about Digital Commons. I was excited to get a chance to tell the Digital Commons story, and planned what to say. I decided I would explain about Digital Commons, talk about some of the highlights from the most recent annual report, and answer questions.

Then Mary Jo stopped in, and told me she had gotten an email from JSmith with serious concerns. Okay...now I'm worried. But I planned my talk, and went prepared to answer what I thought might be their concerns.

I thought they would want to talk to me for 10-15 minutes, but they kept me nearly an hour, asking questions about all sorts of subjects related to Digital Commons. In the end, Jeff did bring up brand management, and other publishing issues. I assured them we worked closely with Marketing and Communications, and suggested perhaps an Advisory Board for the press might be a good idea.

Overall, it went well and they applauded at the end, so ....

Thomas Jefferson University’s Reader Survey Captures IR’s Value

NOVEMBER 17, 2015

tags: Thomas Jefferson University

Dan Kipnis, Education Services Librarian at Thomas Jefferson University, has come up with an ingenious way to capture hard-to-find reader feedback on publications in their IR, The Jefferson Digital Commons. Dan explains that the results “will be used in quarterly reports and for demonstrating value to administrators and the entire community at Thomas Jefferson University.”

Dan explains the process below, in his own words and images:
How does one measure value in an online environment? Do you count downloads, hits, or page views? Quantitative data is helpful, but words still matter. Anecdotes and stories can demonstrate value and reflect a humanity that data cannot always demonstrate. The Jefferson Digital Commons, in an effort to capture human feedback, has created a link that has generated numerous value-driven comments from around the world.

The feedback link appears on cover pages throughout the JDC, so that even readers who find the materials through search engines have access to the feedback form.

We also have created buttons that are included in capstone presentations, which link to the same feedback form.

The online form prompts researchers to check for permission to reuse their comments in promotional materials for the JDC. Using Google forms is an easy alternative to the form that we have developed.

All feedback is emailed to the two Editors of the JDC and the archivist at Thomas Jefferson University. The comments are then added to a web page that we have titled: What People are Saying about the Jefferson Digital Commons and this page is linked from the JDC homepage.

Feedback received and posted on our feedback page include:
1. Student gratitude for posting a post-print article on a hard-to-find topic
2. Family members who are researching alumni who attended Thomas Jefferson University
3. A researcher locating relevant scholarship for their topic
4. A historian preparing a presentation and locating historical assets from our archives and special collections

Check out the resulting page “What People are Saying about the Jefferson Digital Commons.” Dan welcomes questions at dan.kipnis@jefferson.edu, and your bepress Consultant can help you set up similar links in your repository.

Jigsaw, the new year

Thanks so much for the information! Our student editors, I believe, have chosen to work via email submissions again this year (and I tend to keep a pretty hands-off approach to their editorial choices). That said, I’d really prefer for us to move to using this platform on Digital Commons for submissions next year and will advocate for it if I’m still the faculty sponsor. I think it will really help to professionalize the journal and streamline the process. 

One more quick question related to this year since we’re still in a transition stage: is there a permission form available (other than the one on Digital Commons) that we should send to students whose work is accepted *this spring* to ensure that we can also upload it to Digital Commons?  Just want to be sure students are aware that their work may be accessible via the internet, which I’m sure most will be delighted about! 

Thanks,

Kristen

On Nov 16, 2015, at 8:39 AM, Myers, Kim <kmyers@brockport.edu> wrote:

The original plan was for the students to use Jigsaw online as a real journal, using the same processes a professional journal would. For example, students would submit to the journal through the online submission link found in the sidebar: http://digitalcommons.brockport.edu/cgi/submit.cgi?context=jigsaw. Then the student editor would assign the article for review to one or more reviewers. The reviewers would submit the reviews back to the editor, who would send a decision letter to the author. In theory, they have 3 choices: Accept for publication, Request revisions, or Reject. The accepted articles remain together in the back end of the software, until such time as they are ready to publish. Part of the submission process includes clicking through a digital permission form.

While highlighted student work was one goal of having Jigsaw online, I believe there were other equally important goals. These include making the process more efficient, and most importantly giving students the opportunity to work with professional publishing software. Digital Commons is the product of bepress, formerly Berkeley Electronic Press, and publishing real world journals is what they did before branching into IR software. 

I am happy to help train the student editors in how to make the best use of Digital Commons.

Kim L Myers

Digital Repository Specialist

2014 bepress IR All Star

http://digitalcommons.brockport.edu/

44K, Drake Memorial Library

The College at Brockport, State University of New York

585-395-2742

   

From: Prince, Wendy 
Sent: Sunday, November 15, 2015 10:38 PM
To: Myers, Kim
Subject: FW: Jigsaw

Hi Kim,

Kristen, faculty advisor to Jigsaw, has a few questions. 

               

                Do we need to think about anything for our next issue in order to ensure a smooth process about uploading to Digital Commons? Do we need to have students sign permissions forms or anything like that? I’ve cc-d Emily here in case there’s anything she needs to know about that, too.

Emily is the English Club president.  

Well is there a way to create a smoother process?  Is there a formal permission process before posting?

What do we want to tell her?

  

From: Proehl, Kristen 
Sent: Friday, November 13, 2015 10:38 AM
To: Prince, Wendy <wprince@brockport.edu>
Cc: Emily Blackwell <eblac3@u.brockport.edu>
Subject: Re: Jigsaw

This is so great to see Jigsaw online! I’m going to include a link to it when we ask for new Jigsaw submissions again (via email) from students later this semester. Is it okay if we include it in a Daily Eagle announcement, too?

A few quick questions: do we need to think about anything for our next issue in order to ensure a smooth process about uploading to Digital Commons? Do we need to have students sign permissions forms or anything like that? I’ve cc-d Emily here in case there’s anything she needs to know about that, too.

Thanks,

Kristen

On Nov 12, 2015, at 11:03 PM, Prince, Wendy <wprince@brockport.edu> wrote:

Hi Kristen,

My apologies, I sent an email to the English Club but forgot to include you.  Jigsaw is finally uploaded to Digital Commons.  Here is the link:  http://digitalcommons.brockport.edu/jigsaw/

The next edition should upload quickly compared to this issue. 

The book

I met with Cesar today, to show him the first draft of the book. He had a lot of good feedback, including discussion of header (Left page: Book Title, Right page: Authors). He likes the idea of a one page layout, rather than facing pages. Hmm. Drop case the first letter of each article? Indent 2nd and following paragraphs of each article. Add more white space. For page numbers, he's thinking centered, but is open to whatever we think. He is going to look into a small graphic to put at the end of each article (a soccer ball, perhaps?)

Table of Contents: Center each section name - use small caps for TOC, section names, etc, if desired. Change 1) to 1. Change: César R. Torres, Honrar el juego o la falsa dicotomía entre atacar o defender to two lines, so it would be

1.  Honrar el juego o la falsa dicotomía entre atacar o defender,

     César R. Torres ..............................................................................................p#

Overall, he was very happy with how it is coming. 

He showed me the mock-up of the cover, which will add the press logo on the front, as well as some illustration by a famous cartoonist. He is going to give the illustrator until 11/15 to get the cover image done, or look elsewhere. He wants to meet again during the week of 11/16, preferably on M,W, or F. Times are listed in my calendar. We'll plan our next meeting at that time, but the last time we'll be able to meet in person is 12/14th, because he will be on sabbatical for the spring and summer semesters. During that time, he will be abroad for most of the spring semester. He is meeting with his co-author early in January, so he hopes to have something to show him then.

I will need to proofread carefully, as the formatting does not carry over from Word into InDesign.

Meeting with Carole Pelttari

Carole Pelttari wrote and asked if I could help her with some documentation for her APT portfolio. We met, I showed her Scopus, helped her set up Google Scholar, her bepress dashboard, and we talked a little bit about Web of Science that we do not subscribe to, but how she might get information she needed (through her affiliation with Northern Illinois University, or another colleague who had access).

Posting video content from Kaltura Media Space

http://digitalcommons.brockport.edu/drakepubs/24/

Ken recently videographed a historical society meeting. Here are the instructions.

Ken has uploaded the raw content to kmc. Sign into kmc.kaltura.com using brockport email and special password {3}ER

Click on Name - Preview in Player - Select Player - Media Space Main Player - Advanced Options (Delivery Type - Kaltura Auto, Embed Type - Auto Embed)

Copy the tiny URL generated at the bottom - paste into the appropriate metadata field. Choose other Rich Media for streaming media choice.

More on the Philosophic Exchange

Thanks for your patience while we worked on this. I’m going to go into a little more detail than usual because I think you will understand and because I think it will help us going forward. Bottom line, however, is that I’ve managed to fix the issues that are in reverse order and am still working through the best way to fix the ones that appear in random order. For the longer version, see below:
I got a little backstory on this journal from Jessica. It sounds like the original editor wanted “Recent Content” to show on the homepage:
http://digitalcommons.brockport.edu/phil_ex/
In order to do this, the journal had to be sorted in “descending” order by manuscript id. In English, this means that the journal was sorted by the the number that was assigned to the article after publication (ie: the last number in the URL here:
http://digitalcommons.brockport.edu/phil_ex/vol3/iss1/1/) in reverse order (15, 14, 13, etc.)
Because of the order articles published, this led to many of the issues being in reverse order. I have now gone in and changed the articles to sort by “ascending” order by article number. In English, this means that the journal is now sorted in “normal” order (1, 2, 3, etc) and uses the number that is assigned to the manuscript when the article is posted (not published). For example, using that same article, this would be “1122,” the number seen on the PDF:
http://digitalcommons.brockport.edu/cgi/viewcontent.cgi?article=1122&context=phil_ex
If you take a look at Vol3/Iss1 (or any of the other volumes that were reversed), I think they should appear as you would like (you may need to refresh your browser):
http://digitalcommons.brockport.edu/phil_ex/vol3/iss1/

Going forward, this means that you should upload and publish in the order you would like the articles to appear, whether in a batch spreadsheet or uploading individually. I believe this is a change from previously, when you were uploading in reverse order.

Incrementally or closing issue - how publishing works

When publishing incrementally:
The default journal homepage sort order will be descending publication date (newest to oldest) then descending article ID number (highest to lowest).
By default, journals list “article” as the document type. That looks like what you used here:
http://digitalcommons.brockport.edu/phil_ex/vol5/iss1/
If multiple document types are used, the issue page will sort content by document type according to the order of the document types input in the document types drop down. Then the content will be subsorted as listed above.
I believe the articles are sorting properly because you have uploaded them in the order you want to see AND because they all have the date of 1974 (i.e.: they are in the same year).
When publishing by closing issue:
As you noticed, when you are publishing by closing issue, you are able to set the order for the submissions just before closing the issue. By default, the published articles will sort by publication date and then article ID. We have set this journal to sort by article id descending (highest to lowest), and publication date descending (most recent first).
The same bit about “article type” from above applies.

In the case of publishing by issue, if you have all of your content, it can be best to use batch upload. Remember, however, to upload the articles in reverse order of how you would like them to appear. (I think I’ll get to this in your next email.) As noted above, by default, the articles will sort in descending order: highest number first.

Professional Development - Introducing InDesign with Deke McClelland

Get a thorough introduction to InDesign, in these tutorials from Deke McClelland. Deke shows how to assemble text and images into multipage documents that can be published in print, on the web, and in many other electronic formats. He introduces the core elements that make up any InDesign project, whether simple or complex: pages, text frames, and images. He shows how to place and flow text, and set character- or paragraph-level attributes. He also examines image placement, cropping, scaling, and framing. Along the way, Deke discusses the efficient use of rulers and guides, and shows how to navigate between pages. There's no prior InDesign knowledge required. Start your learning path here.

Topics include:

• Creating a new InDesign document
• Navigating in InDesign
• Creating and formatting text
• Formatting text with paragraph styles
• Creating dynamic hyperlinks
• Adding, deleting, and moving pages
• Importing, cropping, and scaling photos
• Placing artwork
• Stacking and layering objects
• Wrapping text around a graphic

4 hrs 52 minutes

Completed September 2, 2015

Cesar Torres book project

Meeting with Dance re: theses

On 9/1/15, I met with Maura Keefe and Pam Callen to discuss the retrospective and current thesis situation. Dance had been among the last to begin a collection, and late last summer they gave approval. They thought they wanted to scan the theses themselves, and received additional work study funding to do so, but in the end, none of them got posted. I set up a meeting with Pam, and serendipitously Maura joined in at the end and we discussed:

·         Pam will have student upload all scanned theses to a folder within the Master Thesis FC2 Dance folder.

·         Graduate student, instead of doing Quality Control on scanned theses, will use their expertise in the field to provide 4-5 keywords for each thesis in a spreadsheet, which will also be added to the FC2 drive.

·         Pam will provide Kim with any contact information for alumni, to make obtaining permission easier.

·         Maura will draft the email that will be generated when the thesis is uploaded, to notify advisor that the grade may be posted and forward it to Kim by the end of next week. She will also verify with the rest of the department that further curation is not necessary on the “old” theses – meaning if it’s in the library to take out, it’s available for posting. (Maura, I’m not sure whether that was a final decision yesterday, but I thought it was left that you wanted to check with the other faculty).

There is a step by step submission guide (http://digitalcommons.brockport.edu/dns_theses/dns_thesisguide.pdf ) posted on the site, but based on yesterday’s discussion I will need to change one sentence to reflect the submission – advisor notification – grade posting process. 

An example of Digital Commons impact (Manila student uses info from EDH thesis)

I recently received this request from a student at the Pamantasan ng Lungsod ng Maynila asking permission to use a questionnaire from a thesis:
From: Shaira Mae Martinez [mailto:smbm18r@yahoo.com]
Sent: Monday, August 17, 2015 12:00 PM
To: Myers, Kim
Subject: Request Letter for Questionnaire in Project‐ Based Learning and its Effect on Motivation In the Adolescent
Mathematics Classroom
Dear Sir/Madame,
Greetings from the people's university!
I am a senior student of Pamantasan ng Lungsod ng Maynila and I'm currently taking up Bachelor of Secondary
Education major in Mathematics. I am writing an action research entitled “A Comparison between Audio‐visual aids and
Mathematical Activity as a Pedagogical Tool in Promoting Students' Learning” as a requirement for my subject Math71.
For this reason, I am asking in your good office a permission to use your questionnaires in the study which is entitled as
"Project‐ Based Learning and its Effect on Motivation In the Adolescent Mathematics Classroom" in my action research.
Rest assure that this will only be used for research purposes.
I’m hoping for your positive immediate response. Thank you and God Bless.
Sincerely,
Shaira Mae B. Martinez

I worked with the Education department, who was eventually able to tell me that she (Pamela Beres) was a teacher in the Kendall School District. A thorough search of their website revealed one email address, which gave me a clue to the protocol, and I sent the request off. Almost immediately I received an affirmative response, and was able to forward it on.

Mapping locations

Two things happened this week that lead to an "aha" moment. First, I was posting a new Goldberg Scholarship entry in Digital Commons (http://digitalcommons.brockport.edu/goldberg/) and thought "wouldn't it be nice to have a map showing all the places the students have interned at?", and then I happened to look down at my desk and noticed the DC+GLUG Attendee List, and the diversity of locations contained there, and a similar thought occurred to me. So I dashed a note off to Lauren, and we're going to try it at the article level. If I want a series level map, I will have to send her a .kml file which they can update annually.

Honors theses and embargos

Given the recent decisions by the Department of Biology, and the Department of Environmental Science and Biology to embargo their Master Thesis collections, I decided I should check with the advisers of those departments regarding some 2015 Senior Honor Theses I am trying to post. Here is the email I sent and the individual responses I got:

Dear Huey, Rey and Chris,

I am getting ready to contact this year’s group of Honors students for permission to post their theses in Digital Commons. Given the embargo request for Master’s theses for your departments, I wanted to check with the three of you first since you were each an adviser for one of the students. Here are the students in question:

Kendra Andrew - Hing

Amber Altrieth – Sia

Sara Grillo – Norment

If you wish, I will wait to contact these students until a future date (2017). Please advise.

Thanks,

Kim

Hi Kim - As far as I am concerned, there does not normally need to be an embargo on senior honors theses, as they usually are not publishable. So - you can post Sara's thesis if she gives the go-ahead.
Thanks,
Chris (ESB)

Hi Kim,

It is fine to post Amber Altrieth's thesis. Thank you for asking.

Rey A. Sia, Ph.D.

Dear Kim,

Please do not post the thesis of Kendra Andrew on Digital Commons, as we are still carrying out additional experiments on her project.

Also, please do not post the thesis of Noah Reger, a Master student who recently graduated from Biology.

Best,

Huey Hing

Oral History Project upload instructions

Charlie has a number of mp3 files of various quality ready to be uploaded. Ken has agreed to clean them up a bit. Here are the instructions for uploading them to Kaltura.

Download the mp3 from the Digital Commons FC2 (KW - Oral History - Fixed) folder to the desktop. Sign into kmc.kaltura.com using brockport email and special password.

Click on content - upload from desktop - browse for and upload the file. Depending on the size, this may take a while.

Click on Name - Preview in Player - Audio only - Advanced Options (Delivery Type - HTTP Progressive Download, Embed Type - Auto Embed)

Copy the tiny URL generated at the bottom - paste into the appropriate metadata field. Choose other Rich Media for streaming media choice.

Kaltura Links:

Bruce Lee, part 1: http://www.kaltura.com/tiny/nmyix

Bruce Lee, part 2: http://www.kaltura.com/tiny/qm5u1

Mabel Webster: http://www.kaltura.com/tiny/m99nw

Links go in the Streaming Media field, and the Media Format is “Other rich media”

You can add up to 2 files on one metadata page, so for Bruce Lee, the links would go into the Streaming Media and Additional Streaming Media fields. Make sure to update the format for both.

A good thing to go into the comments field might be a line that tells that the transcript is the downloadable file.

Summer Projects - updated 9/2/2015

It seems like my summer is filled with projects in various stages of completion, which I dabble in simultaneously.

Currently the list includes:

1. Moving items from the Library Angel instance into the Library FC2 drive. Status: nearly complete (75%). Completed 6/25/2015 - report sent to MJO (cc:RC)
2. Brockport Bookshelf URL update - on hold until Ken hears back from ProQuest, or until 7/31, whichever comes first. Completed 8/4/2015
3. The creation of a post-conference slide share for SURC,  using the bepress batch upload feature. This will be a new experience for me, specifically using Google Drive to house the files in a publicly accessible area and using a script that automatically gathers the URL for use on the bepress upload spreadsheet. I found instructions on how to do this here: http://opus.govst.edu/faculty/30/  but there seems to be an issue that we are trying to work through right now. I never was able to get this to work.
4. Uploading the remainder of the Philosophic Exchange articles.There are 3 people involved in this enterprise, each with a different degree of completion. First, Kristen has to get them scanned and OCR'd, then I create the journal, add metadata and upload them, and finally Gordon Barnes tweaks the disciplines and adds any email addresses he has. There were about 14 volumes online when we began, Kristen has completed 19 more, and I have uploaded 10 of those. I haven't heard from Gordon at all this summer, so much awaits him. We made a lot of progress this summer, but the project did not reach completion due to backlog in Philosophy.
5. Another long term project has been creating and uploading Charlie's Oral History collection. He and I have worked together to massage the metadata, and I am working with Bob and Ken to tweak the audio component. Charlie has a series of .wav files dating back from the 1990's of interviews with alumni and emeriti. We will be putting together a community with images, transcripts and audio files. Ken is working on cleaning up some of the audio files, and Bob and I are trying to figure out (I think we have) how to use Kaltura to house the files. The three that CC had files and transcripts for are now online, and more are waiting transcripts.
6. Final projects include completing the Publishing in Libraries conference site and creating a conference site for the 2011 IAPS Conference. Publishing in Libraries completed in August (see http://digitalcommons.brockport.edu/pubinlib/). IAPS did not get done, due to lack of clerical assistance.

Update on Biology Thesis project

May 20, 2015: Also anything 3+ years old can go up on Digital Commons. (RAS)

From Rey Sia on May 8, 2015:
Biology has decided to go with one year embargo on Biology theses, and would like to know who retains the copyright.

Reply on May 9, 2015:

I have been working with bepress to get this set up over the past week. We have never handled theses this way before, but I think we have a process set up that will work.

The student will retain copyright to the thesis. What they agree to is a nonexclusive right (for the College) to distribute their submission ("the Work") over the Internet and make it part of the Digital Commons @Brockport.

The student should be directed to http://digitalcommons.brockport.edu/bio_theses/, where they will find links in the sidebar to formatting guidelines, uploading instructions, and a link to submit their research. As part of the submission process, they click through an agreement verifying their ownership of the information. For more specific wording, see page 2 of http://digitalcommons.brockport.edu/thesis_guidelines.pdf. The student then uploads their thesis and metadata, and the system notifies me. I send an email to the adviser listed by the student, asking them to review the thesis, and give me their decision. When approval is granted by the adviser, I add the thesis with a one year embargo, and a note to the record that will generate a reminder email to be sent to the adviser at the end of the year. If the adviser replies they would like to renew the embargo, the process is repeated. (Was there an agreement about how many times it can be renewed? To keep the process manageable, it would be helpful to me if we could keep the maximum number of times the embargo could be renewed to two. Do you think that would work for your faculty?)

We have never approached the approval process this way before, so there may be a little bit of tweaking needed in the beginning. The submission form is open now, so students can start submitting anytime, but I will be at a conference on Monday and Tuesday of next week, so any faculty notifications will have to wait until after that.

In order to help the process go smoothly I will be happy to answer any questions that come up, or walk through the process with the advisers.

Reply from Rey Sia regarding embargo on 5/11/2015:

The maximum number of embargoes as two should be fine. Thank you.

Rey A. Sia, Ph.D.