What do all those terms mean, anyway?

Terms regarding Administrators/Editors:

They all will have at the very least “is_editor.” After that, here is the translation of those permissions and my recommendations.

can_configure: View Configuration tab. Editors should have this if you want them to be able to adjust the look and feel of the structure via the configuration tab.

can_edbypass: Submit for authors. This is really important if you want them to be able to upload.

can_edit: Edit submissions in this publication. This is also really important if you want them to have access to the “Manage Submissions” screen (as opposed to just the configuration screen).

can_see_all_submissions: Can See All Submissions. Same thing as above.

can_edit_collections: View collection tool. Up to you!

can_element : Create volumes, issues, tracks, and themes. This should only be available on event communities and journals. The fact that it’s available on /opensuny, a book gallery, is a known quirk right now. It won’t hurt anyone to have this.

can_mailing : Send mailings. This gives access to the “mailing list” tool on structures. This is something rarely used- do you use it on any publications?

can_regen: Update. Anyone who should be able to update the site should have this.

can_register_decision: Register decision. I believe that /opensuny was using peer review, so it’s important that editors have this if in publications that are registering decisions, if you want them to be able to do so.

can_seereports: View Digital Commons Dashboard. This is a great permission to give even if the administrators won’t do anything else with the publication! They’ll get monthly readership reports and have full-time access to the Dashboard for that publication.

can_see_reviewers: See Reviewers link. Again, I think /opensuny is using peer review, so this kind of permission is important for those editors needing to access the peer review tools.

gets_editor_mail: Receive email notifications. We’ve talked about this one in the past in discussions about ETDs. This is for folks who should know about new submissions, updates, posts, etc.

Ideas for supporting McNair Program

We added the McNair journal to Digital Commons about 4 years ago, and it has been downloaded over 900 times. The current iteration of the journal is a pdf of the print version with a little about the student and a one-page abstract about their research. I have found 3 other examples of McNair journals in institutional repositories, and they all have full papers attached. The reason may have to do with the cost to print the journal. If that is the case, then perhaps the print edition could continue as before, but the online edition could contain the papers, as well. It might be a useful way to demonstrate outcomes for the grant, too. 

Eastern Michigan: http://commons.emich.edu/mcnair/

Grand Valley State University: http://scholarworks.gvsu.edu/mcnair/

University of Pennsylvania: http://repository.upenn.edu/mcnair_scholars/

In speaking to Herma (cc: Barbara), I found out that "Summer Research students are required to write one abstract for conferences and one for the journal. In some cases, their mentor requires them to write a full paper as well, especially when their research is for credit. So your point is certainly thought provoking. And I'm so happy to see that people are downloading the journals so many times!!! That is good news. We'll be in touch, Herma :) ". 

A supplemental idea of housing their research posters in Digital Commons, in the soon-to-be created Poster Palooza collection was a definite hit, so we should follow up with them about that after the summer program. 

More on the Philosophic Exchange

Thanks for your patience while we worked on this. I’m going to go into a little more detail than usual because I think you will understand and because I think it will help us going forward. Bottom line, however, is that I’ve managed to fix the issues that are in reverse order and am still working through the best way to fix the ones that appear in random order. For the longer version, see below:
I got a little backstory on this journal from Jessica. It sounds like the original editor wanted “Recent Content” to show on the homepage:
http://digitalcommons.brockport.edu/phil_ex/
In order to do this, the journal had to be sorted in “descending” order by manuscript id. In English, this means that the journal was sorted by the the number that was assigned to the article after publication (ie: the last number in the URL here:
http://digitalcommons.brockport.edu/phil_ex/vol3/iss1/1/) in reverse order (15, 14, 13, etc.)
Because of the order articles published, this led to many of the issues being in reverse order. I have now gone in and changed the articles to sort by “ascending” order by article number. In English, this means that the journal is now sorted in “normal” order (1, 2, 3, etc) and uses the number that is assigned to the manuscript when the article is posted (not published). For example, using that same article, this would be “1122,” the number seen on the PDF:
http://digitalcommons.brockport.edu/cgi/viewcontent.cgi?article=1122&context=phil_ex
If you take a look at Vol3/Iss1 (or any of the other volumes that were reversed), I think they should appear as you would like (you may need to refresh your browser):
http://digitalcommons.brockport.edu/phil_ex/vol3/iss1/

Going forward, this means that you should upload and publish in the order you would like the articles to appear, whether in a batch spreadsheet or uploading individually. I believe this is a change from previously, when you were uploading in reverse order.

Incrementally or closing issue - how publishing works

When publishing incrementally:
The default journal homepage sort order will be descending publication date (newest to oldest) then descending article ID number (highest to lowest).
By default, journals list “article” as the document type. That looks like what you used here:
http://digitalcommons.brockport.edu/phil_ex/vol5/iss1/
If multiple document types are used, the issue page will sort content by document type according to the order of the document types input in the document types drop down. Then the content will be subsorted as listed above.
I believe the articles are sorting properly because you have uploaded them in the order you want to see AND because they all have the date of 1974 (i.e.: they are in the same year).
When publishing by closing issue:
As you noticed, when you are publishing by closing issue, you are able to set the order for the submissions just before closing the issue. By default, the published articles will sort by publication date and then article ID. We have set this journal to sort by article id descending (highest to lowest), and publication date descending (most recent first).
The same bit about “article type” from above applies.

In the case of publishing by issue, if you have all of your content, it can be best to use batch upload. Remember, however, to upload the articles in reverse order of how you would like them to appear. (I think I’ll get to this in your next email.) As noted above, by default, the articles will sort in descending order: highest number first.

Journal statuses Summer 2014

Existing journals:
The Spectrum - what is happening with the new issue? Talk to POS
Dissenting Voices - Volume 3 this summer?
Journal of Literary Onomastics - SJ was getting ready to post new issue, what is the status of his POD question?
Philosophic Exchange - Check to see if GB is ready for more issues uploaded. Were we planning to get together this summer?

New and upcoming journals:
Jigsaw - summer contact?
Literary Onomastics Studies - work on this summer - can Jules do this, or is she too busy elsewhere? Kirsten, perhaps?
The Mind's Eye - Again, GB. Follow up in the fall, if not this summer. Does he want GT to meet with his class? If so, I'd like to join him.
Seneca Falls Dialogues -