DCGLUG 2017 at Cleveland State University

Wow - what a great user group meeting. I was pleasantly surprised to find out how lovely Cleveland can be. The user group itself had many valuable presentations, and here are some of the links:

DCGLUG website: http://engagedscholarship.csuohio.edu/dcglug/ 
UPenn presentation on Faculty Assisted Submission (LibGuide): http://guides.library.upenn.edu/scholarlycommons/assisted_submission

UPenn Google Drive with materials on submission spreadsheets, student workflows, student training, etc, : https://drive.google.com/drive/folders/0B5PBGPEYJd0xLWNyZ1M5cWJPRFU

Purdue talked about their partnership for Conferences: http://engagedscholarship.csuohio.edu/dcglug/2017/all/4/

Wayne State discussed joining CrossRef and assigning DOIs, including workflow and best practices. It really helped me to understand the assigning process of DOIs, which includes adding them to all the references within the article. You either have to find the existing DOI for the reference, or submit the information to have one created. Joshua (Neds-Fox) talked about his process for finding these, how it evolved and shared an API that helps automate the process. His presentation, once uploaded, will be here: http://engagedscholarship.csuohio.edu/dcglug/2017/all/3/.

Western Michigan did a lightning talk about how she approached graduate students and what they need to know.: http://engagedscholarship.csuohio.edu/dcglug/2017/all/5/

Michigan Tech talked about marketing their IR, with useful ideas: http://engagedscholarship.csuohio.edu/dcglug/2017/all/6/. Annelise also mentioned she helped their Business School with accreditation. Here is their IR link: http://digitalcommons.mtu.edu/. They also have a monthly blog post here: http://blogs.mtu.edu/library/category/library-newsblog/ which features nice infographics each month.

PCOM librarian, Jackie Werner, talked about Wernerioning to a Scholarly Communication Librarian from a subject librarian position, and how they were both similar and different. http://engagedscholarship.csuohio.edu/dcglug/2017/all/7/.

GVSU, perennial presenters at DCGLUGs, discussed two collaboration projects between the Digital Collections area and Digital Commons. The first was about AS3 storage and backup use cases, and the second compared using the DC platform rather than some other repository options, with a chart that compared them. I will be interested in having my memory refreshed when the presentation is put up here: http://engagedscholarship.csuohio.edu/dcglug/2017/all/8/.

EIU talked about using Lightbox and Adobe to create/combine images to show both sides at once. http://engagedscholarship.csuohio.edu/dcglug/2017/all/9/

Another session talked about the goal of the SHARE initiative, a partnership between the Association of Research Libraries (ARL) and the Center for Open Science (COS), is to build a “free, open, data set about research and scholarly activities across their life cycle.” To date, more than 150 repositories and publishers have made metadata available to SHARE for harvesting, and the aggregated data set is available for searching. Many metadata providers are institutional repositories using the bepress Digital Commons platform whose metadata is harvested through the OAI-PMH (Open Archives Initiative Protocol for Metadata Harvesting) protocol for repository interoperability.

As part of the 2016-2017 SHARE Curation Associates program, a group within the cohort began a unique project in July 2016 to review their institutional metadata and the specific elements that are being harvested by SHARE. The project arose out of the overall goal to enhance their own metadata within SHARE. And within this cohort of associates, a number of associates are at institutions utilizing the Digital Commons platform. At ACRL 2017, we presented a poster on our findings at that time. http://engagedscholarship.csuohio.edu/dcglug/2017/all/10/ 

Finally, I noticed how CSU uses Event Communities in many interesting ways, including as an informational webpage for an event. This is somewhat similar to what we do for the Diversity Conference, and perhaps what we should be doing for the Writers Forum. See examples:  http://engagedscholarship.csuohio.edu/mslibrary/  and http://engagedscholarship.csuohio.edu/conferences_list.html

SCHOLCOMM post on helping faculty member with predatory publisher

I worked with a faculty member here who was in a very similar situation. I, too, reached out to this list, and I received some good feedback. I sent the faculty member the email(s) I have pasted below. I apologize for the length, but I hope they are helpful to you (and others). You should feel free to copy, revise, re-use the verbiage in any way that works for you.

Ultimately, I think the Google take-down request worked the best. For all practical purposes, the original article published in the predatory journal isn’t findable.

Initial email (to faculty member)

Hi [faculty member’s name],

I’m following up about your article appearing in Sports Medicine and Rehabilitation Journal, despite you asking for it not to be published. I have a number of potential solutions gleaned from both my experience and the experience of others in the Scholarly Communication community.

I want to double check that everything you submitted was via email. I don’t see anything on the journal’s website that looks like a submission form. I am trying to rule out the possibility that a licensing box was checked without your knowledge on a submission form. This is very important.

I would also like to confirm that you or one of your co-authors did NOT pay the $1800 invoice, nor did you return your pdf proof with corrections.

Assuming all correspondence was done via email and that you didn’t pay the $1800.00 APC, one of the first things you may want to do is file a DCMA Take Down Notice. You do this by submitting a form to Google. Assuming the publisher complies, it will hopefully remove the article from Google’s search results. You will want to fill out the form with the following information:

• What Google product does your request relate to? Web Search
• What can we help you with? I have a legal issue that is not mentioned above
• Choose from the following options: I have found content that may violate my copyright
• What is the allegedly infringing work in question? Other

You will then probably need to log into your Google account to continue filling out the form, and you will need to provide them with your name, email address, company name, etc. You will also need to identify and describe the copyrighted work, indicate where they can find an authorized example (which may not be applicable), and the location of the infringing material. Please let me know if you have any questions about this.

A good next step would be for all authors associated with OU (especially the lead author) to contact Remedy Publications with strongly-worded language. I would suggest making the following points:

• None of the authors, including the lead author, gave a license to publish, and no one signed a copyright transfer agreement. Therefore, the authors still own the copyright.
• Remedy Publications is “in violation of my copyright”
• Ask for the article to be removed from their website immediately and never published again
• Tell them this is your (second? third?) request
• Tell them you expect a written response

I would email this letter to every contact listed on the website, including the “info@remedypublications” address and including people with whom you have already corresponded.

I don’t think this will be fruitful, but you may also want to seek advice from the Council of Publishing Ethics (COPE). They have worked on behalf of authors in the past, and this case (where a manuscript was submitted without the consent of a co-author) was shared with me. Here is a more relevant case, and we might want to search for some more. However, since this Remedy Publications isn’t a member of COPE, I don’t know how effective COPE will/can be. I would use this as a second-to-last resort.

In most similar cases among my network, the University General Council was unwilling to get involved, because it is a business relationship between the author and the journal. I don’t think OU’s General Council will be willing to work on this. In most cases, the UGC said the author would need to seek outside representation, which I consider to be the last resort for you.

If you and your co-authors want to revise and resubmit (or just even resubmit) your paper to a different journal, you will need to be very up front with the journal editor that this paper has been previously published, but it was published by a journal without an ISSN (I can’t find one anywhere). The exact feedback I got about this was:

The editors at BMC would often consider publishing papers that had appeared in a journal that did not have an ISSN---many of these are fraudulent journals. I do need to note 2 things:

1.       New journals, especially those that are handled by very small publishers often do NOT have ISSNs---so the editors will assess the journal where the paper was published.

2.       Before submitting that paper: send a letter to the editor at the journal you are interested in and tell them exactly what happened---and the name of the journal, a link to where the paper is to let them assess it ahead of time. You do NOT want to submit the paper without checking what the journal's policy is and whether that editor will consider it' appearance as something that would be considered prior publication.

I don’t know that any of these things will work, but please start with the DCMA Take Down request and emailing the “editor."

Please keep us in the loop, and I will be following up with you in a few weeks. But you should certainly feel free to reach out with questions any time. If you would like to run your “strongly worded” email by me first, I would be happy to take a look at it.

I wish this hadn’t happened to you. Please let us know what else we can do to help.

[Signature]

Email to predatory publisher from faculty member

I am the first and corresponding author on the manuscript titled [Title of manuscript]. I am contacting you requesting that you remove my work from your website and server immediately and never publish it in the future.

On 10/31/16 I sent you an email retracting my submission from Sports Medicine and Rehabilitation Journal. On Friday, November 11, 2016 at 7:00 PM I emailed you a second time requesting the retraction. I have not given you permission to publish my manuscript, and this is now the third time I have asked you to retract it.

I and my co-authors hold the copyright to this work. None of us have transferred our copyright to Remedy Publications, nor have we signed a publication agreement that gives you a license to publish our work. Therefore, you are in violation of our copyright.

I have no intention of paying a publication fee, especially since this is my third request that you retract my work, [Title of Work]. I am again requesting that you remove my work from your website and server immediately and never publish it in the future.

I expect you to follow up with me via email with your explicit acknowledgement of this request. If my work remains on your site, I will find it necessary to enforce my request through additional means.

[Signature]

 Response from Editorial Manager

Greetings

Thank you for your email.

Kindly let us know the genuine reason behind withdrawal of your manuscript. We have mentioned the publication fee details on the instruction to the authors page ($1800) -http://remedypublications.com/author.php. As you are aware about the publication procedure and the manuscript has gone through various phases of publication which includes peer review process, copy editing, formatting conversion (PDF, HTML), Hosting the manuscript online, etc.

Since, you are an important member of our journal, after a careful consideration of the email that has been exchanged so far. The best we can do is offer an amount reducing the charges to $1289 which barely covers the production cost that have been incurred.

We look forward to your positive response.

Do not hesitate to contact me for any more information.  

Regards,

Johnny Keith
Editorial Manager
Remedy Publications LLC
820 EL Camino Real
Belmont, CA 94002, USA
Tel: +1-415-690-1011
Web: www.remedypublications.com

The faculty member reached out wondering what to do, and I gave her the following advice:

I think you need to respond with the exact language you have already used. You have already provided a reason: they are violating your copyright. Please do not engage with them other than to reiterate exactly what you have already written. 

Your response might be:

I and my co-authors hold the copyright to this work. None of us have transferred our copyright to Remedy Publications, nor have we signed a publication agreement that gives you a license to publish our work. Therefore, you are in violation of our copyright.

I am again requesting that you remove my work from your website and server immediately and never publish it in the future

If my work remains on your site, I will find it necessary to enforce my request through additional means.

Really, there's no need to say anything more. You aren't negotiating with them.

Thanks for keeping me updated!

The editorial manager responded yet again (reducing the fee yet again), and I advised her to ignore him. She did, and she has not heard from him again.

She submitted her manuscript to a reputable journal, and she wisely told the editor about her previous experience and that the article might be online somewhere. The reputable publisher accepted the manuscript, but unfortunately it is now toll-access, and she signed away her copyright. I know she still considers it a learning experience and a win though.

Best Regards,

Jen

-- 

Jen Waller

Open Educational Resources & Scholarly Communication Coordinator

University of Oklahoma

Bizzell Memorial Library

401 W. Brooks St., Room 243

Norman, OK 73019

Ideas for promoting SCHOLCOMM events from the scholcomm listserv

A few weeks ago I asked about techniques for successfully recruiting faculty participation in scholarly communications workshops.  Thank you to everyone who replied, on- or off-list.

Here’s a summary of the responses I received:

·         Partnerships—teaming up with other campus support offices (teaching & learning centers, scholarship/research support) or co-sponsoring event series can let you reach pre-existing audiences and combine marketing efforts.

·         Targeting workshops at the department level, in order to customize the workshop for a specific department’s concerns but also to have buy-in and endorsement from the department (or at least the chair).

·         Free food is appealing to more than just students.

·         Faculty champions who can encourage their peers to participate in the event and/or co-lead an event.

·         Endorsement/promotion by university administration—provosts, deans, chancellors, etc—can lend more legitimacy or grab more attention than something the library is doing on its own.

·         Instead of (or in addition to) pre-planned events, regularly seeking time at faculty meetings for a quick overview of issues/services, which may lead to more individual, point-of-need consultations.

·         Timing is a fundamentally unsolvable problem; there are some lulls in the academic year, but even those can be unreliable. 

·         Webinars/online content might offer an asynchronous solution to the timing and point-of-need problems.

In any case, I think Jill Cirasella summed up the most common theme--“TL;DR: Effective workshop outreach is so much harder than it seems!”

At the CUNY Graduate Center, we’ve been experimenting with rebranding our scholcomm-related workshops to make clear, right in the workshop title, what specifically attendees will learn and why it matters.  The workshop titles are longer now – borderline unwieldy, even – but we’re attracting more attendees than we did before.

For example, we changed our authors’ rights workshop from “Introduction to Authors’ Rights” (yawn) and “You Know What You Write, But Do You Know Your Rights?” (too clever for its own good?) to “What to Know Before You Submit to a Journal, or Sign Its Contract” (longer, but gives them a hint what it’s all about).

Also, we completely revamped our “Why and How to Deposit to CUNY Academic Works” (our IR) workshop into “Your Google Scholar Profile: Why to Create It and How to Fine-Tune It.” (Thanks to Monica Berger at New York City College of Technology, who made us aware of http://researchguides.wcu.edu/scholarlyprofile and http://libguides.citytech.cuny.edu/boost, which inspired the new workshop.) Instead of being all about the IR, the workshop is now mostly about curating your Google Scholar Profile, with the big reveal being that depositing works to the IR can improve your Google Scholar Profile and help Google Scholar searchers. We offered this incarnation for the first time last semester, had a healthy handful of attendees, and then received numerous IR submissions from the attendees.

As for marketing, we have a whole outreach workflow that involves the library blog, Twitter, Facebook, Eventbrite, Mailchimp emails, and digital signage around campus.  There’s no denying that this is time-intensive, though.  We are only able to do all this because one of our part-time reference librarians spends one-third to one-half of her time on digital outreach.

All that said, it’s still the case that our scholcomm workshops attract fewer attendees that our other workshops – Zotero, Archival Research Basics, etc.  Our best guess is that it’s because they’re not tied to a specific and time-sensitive research need.  But we will keep offering them, and keep offering one-on-one consultations to those who can’t make the workshops.  Awareness is definitely higher now than it was a couple of years ago…

Captioning videos

Digital Commons is starting a pilot project where they would host streaming videos - allowing us to bypass Kaltura. One concern I would have with this idea is the ability of their platform to integrate/support captioning on the videos. Here is how it is currently done, per Bob:

AST/CaptionSync is integrated into Kaltura and everything happens within Kaltura.  Basically you kick off the process in Kaltura by tagging a video as Captioning Requested which alerts AST that there is a video in their queue.  Once they start captioning, they change the tag to In Process and when completed, to Complete.  They upload the caption file into Kaltura before tagging the video Complete and when that happens, the video w/captions is good to go.

Checklist for predatory journal

Recently a newer faculty member asked for our advice about how to tell if an OA journal was legitimate. Here is a checklist we sent him:

1.       The journal asks for a submission fee instead of a publication fee or tries to keep the copyright to authors’ work. 

2.       The editorial board is very small or “coming soon.”

3.       A single publisher releases an overwhelmingly large suite of new journals all at one time. 

4.       The journal says an issue will be available at a certain time, but the issue never appears. 

5.       The journal title notes a national or international affiliation that does not match its editorial board or location. 

6.       There are fundamental errors in the titles and abstracts.

7.       The content of the journal varies from the title and stated scope.

8.    The website is not professional in quality.

The journal passed all the criteria listed, although to be honest, the website wasn't the best in the world. The journal charged a reasonable publication fee ($160), had a good size editorial board, was the only journal published by that publisher, published on a regular schedule, had both US and international members on their editorial board (about half were from public colleges in GA), had no apparent errors in the titles or abstracts, and seemed to publish within its stated scope. 

The faculty member was very appreciative of our quick and thorough response.