Final tweaks to HashtagHistory, as it goes to publication

Kim,
OK, the first issue of the journal looks pretty darn good. I just want one or two final changes before going live.

1) I'm not sure how to do this, but we want the attached document to appear as a link wherever submission guidelines appear in the submission process. There are several stages; probably this should be put on the first page that the submitter sees.
Lauren says:
I updated the submission screen from my end (this particular screen is something I have to do). You can see it here:
http://digitalcommons.brockport.edu/cgi/submit.cgi?context=hashtaghistory


2) "Read the Style Sheet [link to pdf] and format your article accordingly" should appear as item #4 under "The Submission process consists of the following steps", and the current #4 should become #5.

3) The text under "The Submission process consists of the following steps" should be changed as follows:
- "An abstract (should be included in your submission, after the title - see [link] the Style Sheet"
- "2-5 key words for your article (required)"

Finally: the Home page for the journal does not seem to have a link to the current issue! How do readers get there from the the Home page? Likewise, the first page of the current issue does not seem to have links to the articles. How does that work?
Kim says:

If this works for you: http://digitalcommons.brockport.edu/cgi/submit.cgi?context=hashtaghistory, we should be good to go! The current issue will appear on the home page as soon as we publish it. You can look at http://digitalcommons.brockport.edu/dissentingvoices/ to see what I mean. One thing we have not talked about is whether you want to have the option of downloading the full issue (like Dissenting Voices) as a pdf, as well as individual articles. I believe that WMS goes as far as having a limited run of the journal printed each year, to give to authors and editors, and to take to conferences. Just a thought.

Thanks,
Carl

Update to the thesis digitization policy posted to the thesis landing page

Based on a similar policy from the University of Florida, we have decided to undertake scanning and posting print theses in Digital Commons, subject to a takedown notice. We have added the following text to the introductory paragraphs on the Master theses landing page:
 The College at Brockport Drake Memorial Library respects the intellectual property rights of others and does not claim any copyright interest in these items. The items may be protected by copyright but are made available here under a claim of fair use (17 U.S.C. §107) for non-profit research and educational purposes. Users of these works have responsibility for determining copyright status prior to reusing, publishing or reproducing the items for purposes other than what is allowed by fair use or other copyright exemptions. Any reuse of the thesis in excess of fair use or other copyright exemptions requires permission of the copyright holder. Drake Memorial Library would like to invite individuals or organizations to contact the Digital Commons coordinator (digitalcommons@brockport.edu) with any questions or additional information they can provide.

Approved on 1/18/2017 by Bob Cushman, and on 1/25/2017 by Pam O'Sullivan - the text of her email is contained below:

I think the copyright statement you have is sound, and would cover us from any major legal actions. Since we are stating somewhere in our policies that we will take down immediately any thesis whose author contacts us and requests such action (I assume with the appropriate contact information),  I think we are adequately covered and further, that if someone with a copyright question or issue were referred to me, I would be able to make my case based on fair use in most cases.

When items are not showing up on their index page

Background and question:
We are currently interviewing cataloging librarian candidates, and one of their duties will be to help make Digital Commons items more discoverable (not that we have a problem with them being discovered now). In advance of her starting, I am trying to make sure the Master Cataloging spreadsheet that I have been keeping since the first thesis was uploaded is up to date. (I started with a download from the catalog of all print theses and have been updating it for born digital and digitized items, with the URLs). It's been interesting. I have discovered some that are on my spreadsheet that don't show up on the http://digitalcommons.brockport.edu/theses/ pages, and a few that are in Digital Commons that I missed updating on the spreadsheet. I discovered a number of Counselor Education capstones that weren't showing up, but oddly, most were. I discovered the problem was that a group of them had "Counselor Education" for the department, and the ones that didn't show had "Department of Counselor Education". I did a batch revise, and I suspect that will fix the problem. But here is one that remains a mystery to me.


Here is my actual question:http://digitalcommons.brockport.edu/ehd_theses/241/ not only fails to show up in the thesis index, but looking at the metadata page, there is no information showing 
http://digitalcommons.brockport.edu/cgi/user_config.cgi?context=ehd_theses/241 and I can see that “Hide this article so that it’s not displayed on the site.” is checked. I’m not sure why it’s checked- there is probably some history that I don’t know about why it’s hidden- but that would explain why it’s not indexed. Hidden articles also don’t show up in usage reports, batch revise spreadsheets and can’t be collected.

(598) downloads since (10/23/2013). 
Any idea why this is?

DC Support answer:

I took a look at the configurations for this individual article here:


The download widget is not displaying because the article is hidden. If you unhide it and run an update, I think you’ll be happy to see that this paper has 598 downloads! (You can see this in preview: http://digitalcommons.brockport.edu/cgi/siteview.cgi/ehd_theses/241)

Digital Commons annual refresh

Digital Commons annual refresh

Digital Commons has 3 level of hierarchy: Communities, collections, submissions.

It is Search Engine Optimized to make indexing by Google, etc. most effective. The two primary ways of doing that is by introductory text on the community and collection level, and metadata on the submission level.

As a new community or collection is built, introductory text needs to be added. Sometimes this gets overlooked, so once a year it’s good to review each community/collection to be sure the information exists and is up to date.

What we like to see on each page is some descriptive text, sometimes lifted directly from their college web page, links to the department where appropriate, and on the school/department levels the name of their Dean or Chair. These especially need to be refreshed annually, as they change over time. I keep a spreadsheet in the Digital Commons FC2 drive, which may need some updating, that lists all the communities and what we have. I will probably need to give you access to the drive, but for now I have it on a flash drive. One thing you might notice is that some of the collections have a Y in the other administrator column (C). These are administered by someone else, who should be adding the Intro text themselves. If you notice some without, though, please drop me a note.

LAP Lambert post for graduate students

I have received several emails asking about a “publisher” called LAP Lambert Academic who contact authors following the posting of their thesis in Digital Commons @Brockport.

The library community is aware of LAP Lambert and we consider it to be a predatory publisher. It is known for contacting new authors, particularly graduate/undergraduate student authors, and “offering” to publish their work in exchange for the copyright. They typically post the work on amazon or other sites and then print a copy on demand for anyone who orders it (usually almost no one).

You can also check this website, which keeps a list of these publishers: http://scholarlyoa.com/2012/12/06/bealls-list-of-predatory-publishers-2013/

Please carefully consider any such “offers” like this before signing over your copyright to your intellectual property. If you ever receive an “offer” about which you are unsure, ask your thesis adviser or feel free to forward it to a librarian (or send it to digitalcommons@brockport.edu) and we will investigate the legitimacy of the company on your behalf.

Please let us know if you have any questions or concerns. Thanks!