Example email asking for publisher permission to post in IR

Dear Editor,

I am working with Dr. xxx xxxx of The College at Brockport, State University of New York to deposit electronic versions of his/her papers in The College at Brockport's institutional repository,  Digital Commons @Brockport , for educational and research purposes.

I am writing to request permission to deposit an electronic version of the following:

Appropriate citation

This request is for non-exclusive, non-commercial, one-time, single-use permission for educational and research only. Copyright notice, citation of original publication data, DOI number, and a hotlink to your site (if desired) will be given.

Our repository is the institutional archive, maintained at the Drake Memorial Library, for research and scholarship emanating from The College at Brockport. A single electronic version will be archived and become available for viewing by visitors to the Library’s Digital Commons site. For more information about the repository or its policies, please contact me at the email or phone below.

May we have permission to deposit an electronic version of this article?

Thank you for your assistance.