The Scholars Day controversy

Jamie (Spiller) and Colleen Donaldson want to move Scholars Day to Digital Commons. The web team (Steve Lewis - NLH, and Dave Tyler) do not. Personally, I do not care one way or the other, but I don't want to be in the middle of this controversy.

Minutes of Scholars Day Meeting 9/8/14

1)      Digital Commons Scholars Day main web page

a)      Kim M. will contact Dave Tyler again to clarify what Marketing and Communication requires be on the main web page.

b)      Kim will contact us to meet again after she has that information.

c)       Brief directions for participants to get started send to Kim (sent immediately after meeting)

2)      Call for Participation form:

a)      Colleen send Kim M. list of departments to put in the drop down box (sent immediately after meeting)

b)      After discussion decided not to use Banner ID numbers – because can’t link with Banner.  So don’t need numbers.  Won’t be mailing to participants just sending corresponding by email.

c)       Emails for each presenter will be a required field in call for participation form (instead of Banner ID)

3)      Changes from past to Go Green (save money, time and paper):

a)      We will send all correspondence by email to participants. 

b)      Kim M. can give us from Digital Commons spread sheet in alpha order of presenters names with their faculty mentors

c)       Kim R. confirmed that the Print Shop can print out nametags for us from an Excel spreadsheet in Adobe PDF format (Kim M. will provide to us)

d)      Student name tags will be mailed to their faculty/staff mentors and NOT mailed.  Students would go to mentors to pick them up.  We would send schedule books with them.

e)      Cover letters and other memos normally mailed would be posted on the main web page and links would be included in the electronic emails to participants.

4)      Future questions:

How would information be put into Digital Commons for schedule, chairs and room reservations?

How could it be provided to Colleen so that it can be  sent to mentors for review and then to Marketing for layout?

Correspondence from Dave Tyler

Hi Kim

Can you tell me a little more about exactly what you’re planning on doing for Scholars Day in Digital Commons. I know Steve Lewis and his students spent a lot of time building pages that allowed people to design and print their own custom Scholars Day schedule among other things. Hopefully we can find a way to preserve that functionality.