Planning for the future

Perhaps it's time for a Digital Commons reboot. That is to say, what is the direction the DC should take in the next academic year and beyond? Where are our energies best expended? How will Digital Commons be managed after I leave, and ideally as we prepare for the future while I am here!

Here are some parking lot items:

1. Update and post the policies 
1. What do we need policies for?
2. Where should we host the policies?
3. Who needs to approve them?
2. Do a site review
1. Are the pages current?
2. Deans?
3. Names of schools?
4. Names of chairs
5. URLs for the department website
6. Are there collections without any content?
7. Are there collections that should be updated - more content could be added?
3. What languishing submissions do we have? Deal with those.
4. Check filters on collections - especially Masters Theses - should change Within All Publications to Within (the specific collection). Otherwise, Senior Honor Theses for that department could show up. 

Thesis status by department: Counselor Education

Counselor Education:    

The first department to add their theses, they have never been available in print. Theses dating back to 2005 had been stored on a departmental drive awaiting a time when they could be displayed electronically. The department handles obtaining all permissions, and while initial uploads were done by the DRS, in recent years their graduate assistant has taken care of it. The collection contains 171 papers and is located at http://digitalcommons.brockport.edu/edc_theses/.

In 2015, the department changed from a thesis project to a capstone project, and a new collection was created called Counselor Education Capstone. http://digitalcommons.brockport.edu/edc_capstone/ . There are currently 28 papers in that collection, as of 12/13/16.

Things to know:

1. Research involving the Veterans Administration is not allowed to be published, and will be subject to takedown, if inadvertently posted. Examples include: http://digitalcommons.brockport.edu/edc_theses/129, http://digitalcommons.brockport.edu/edc_theses/166 and http://digitalcommons.brockport.edu/edc_theses/164
2. When granting new graduate assistants administrator privileges, be sure to add them to the Capstone collection, not the thesis collection.
3. Both Capstones and Theses should be gathered into the larger Thesis Collection. Filters have been set up to do this.