Calendar of events

February - Fair Use Week - plan some events to publicize what Fair Use means for Education. See: http://fairuseweek.org/resources/ for resources, including a great fair use poster.

April -
Sokol High School Literary Awards, sponsored by Friends and Foundation of the Rochester Public Library. Contact: Rebecca Fuss <Rebecca.Fuss@libraryweb.org>

Director of Programming & Outreach

Friends & Foundation of the Rochester Public Library

115 South Avenue, Rochester NY 14604

585-428-8350
Brockport contacts the winners (with information provided by Rebecca), congratulating them and asking their permission to publish their winning entry in Digital Commons. We also send them a release form, (these documents are in the Sokol folder of the DC FC2 drive), attend the ceremony, present them with a certificate (also in DC FC2 Sokol folder) with their name, the name of their entry and the URL where it will be posted. I create the metadata record first and add the presentation after I get the release form (usually at the ceremony). Rebecca usually sends me the pdfs in the week following the ceremony.

Batch uploads using UB Box & Geolocate information & Batch Revision

Upload the files you wish to share to an open shared drive (google drive, dropbox or UB box are some examples).

Open file you wish to share, Choose: Share with people who have the link;
Advanced Settings: Allow downloads, this generates a static IP address

To add files (i.e. combine the batch upload function with the batch revise function):

To add an image to the works, you’ll use column R: fulltext_url. You mentioned you had a hard time pulling in images from an external server, but if you have one that you can use (not password protected, open access), that’s where you’d put the link to the image. You can certainly revise a row to add that link and change other cells at the same time.

Please do not touch the four grey columns on the left that you mentioned: calc_url, context_key, issue, and ctmtime. (There is a new column, as well, original_import_rownum- please feel free to delete that or leave it alone.)


Geolocate_zoom is the column I mentioned above that will make the sidebar map more usable: The default is 5, so if all of your items are in one place, you will want to update your zoom level so that the zoom is higher (up to 18). This will make your map look better.

Live linking an event for an event community

Problem: When you want to refer to a Related Website in an event community, the link works on the Schedule page. It doesn't work on the related metadata page, however.

Example: http://digitalcommons.brockport.edu/dcglug/ 
Ask the Experts event works fine on the schedule - it takes you to: https://padlet.com/kmyers20/pfq43sp4oegj, but on the actual metadata page, it does not. 

Solution: Bepress can add a WYSIWYG field - here are instructions from Lauren:
I’ve made the change for you. Take a look at the submission form:
http://digitalcommons.brockport.edu/cgi/ir_submit.cgi?context=divconf&edbypass=1
You’ll see there is now two “Event Website” fields. The first one is the one that was already there. I’ve added some instructions- “Enter the URL that should display on the schedule page. Do not use HTML.” This field will pull the URL straight onto the track:
http://digitalcommons.brockport.edu/divconf/2016/
The new field also called “Event Website,” is a WYSIWYG field. The instructions read “Enter the URL that should display on the article information page. Use the WYSIWYG field to link the URL.” You should enter the same URL, then use the little chain icon to link it. This field will pull the URL into the article information page, here:
http://digitalcommons.brockport.edu/divconf/2016/schedule/21/ Because you’ve used the link feature, the item will be hot linked, as you requested.

Ta-da!

Diversity and other conferences - making the schedule appear main page

For years now I thought that Support had to work the magic that made the schedule appear on the front page of an event community. Nope, it turns out it is as simple as embedding the Introductory Text on the schedule track page (duh). Of course, then you have to run both a tract level (schedule) and a theme level (year) update to get it to show up.

From the correspondence files:
I think what we’ve got here is another case of the introductory text in the theme configurations instead of the track configurations. If you look at the configurations for the track from 2015, you’ll see that it’s <h3>:
http://digitalcommons.brockport.edu/cgi/user_config.cgi?context=divconf/2015/schedule
The track level for 2016 is still showing the h2:
http://digitalcommons.brockport.edu/cgi/user_config.cgi?context=divconf/2016/schedule
You’ll want to update the track level configurations to match that <h3>, then run a track level update and a theme level update.

I might also suggest removing the theme level (2016) introductory text from this year (and maybe 2015) so you don’t run into this again next year.

Another new discovery - if you want to keep text in the coding, but hide it from view the way to do that is - <!-- text to be hidden -->.

Digital Commons User Group planning

6/14/2016: Met with Monica Dailey from C & E, and Jules over at LAB to look at our space needs. We decided on the McCue Auditorium for most of the day, with the workshop to be held in Rm206A/B, lunch on the second floor lounge and English conference room, and breaks on the first floor.

I filled out the Visitor Parking Pass request and spoke to Dave in Parking, and will drop that off today. Parking will be requested in the T lot - no charge.

I updated the online schedule with room assignments (though the DC website appears to be down at the moment).

I will meet with library colleagues today to plan a Thursday night event - ideas include:
Wine & Cheese reception (maybe without the wine)
Tour of the library and archives
Dine Arounds
Tour of downtown
Pick up registration packets

Talked to Patty Sorel (2379), confirmed our arrangements for the User Group meeting, and our reservation for the NY Room for 9/30. (6/21/2016)

Talked to Susan Vasquez, building coordinator for LAB about air conditioning and use of TV. She referred me to Facilities (2408) for the HVAC, and said the process for using the monitors is to get them approved by the building (deans, etc.) and then it goes to Kurt for uploading. They would need to be pdf. Very cool! I can send her a sample of the slideshow next week for approval, and then the final product can go directly to Kurt. (6/22/2016)

Setting up a FC2 drive (for writers_forum)

Step 1: Request the drive through Fileshare Request in the Service Catalog under Security and Access https://suny.service-now.com/
Step 2: Decide on a share name: writers_forum
Step 3: Who will need access? A consistent group, or will it change from year to year? Will everyone have read/write access to all folders, will some remain private, and/or will some users only be able to read, but not write?
Step 4: Provide a list of netids for access. (CORE: apanning, rwblack, rcushman, kmyers, ccowling. GRAD: Cwess1) – Will need to add bcherry.
Step 5: When share owner is notified, they need to let the users know. In theory, anyone can then map the drive to their desktop.

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2016-01-26 14:46:00 EST - Kevin Colagio^{Additional comments}

Kim,

We don't contact anyone when it's done. You are listed as the owner.

Any of them will be able to map the drive to a drive letter of their choice. If they need help with this, they can contact the helpdesk or there is probably a knowledge base article somewhere (I haven't dug into that part of Service Now yet...).

If you want, I could send the ticket back to the Helpdesk and they may be able to advise you better...?

--Kevin.

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Writers Forum Open Access Project

In late October, 2015 I received notification that I was awarded a $1500 Harold Hacker Award Fund for the Advancement of Libraries. Here is the budget narrative:

The funding would be used to hire an intern for 300 hours @ $12.00/hr, who would first update the 2007 inventory to determine the current state of the collection. He or she would then build a showcase collection on Brockport’s open access institutional repository, Digital Commons@Brockport (http://digitalcommons.brockport.edu/), and move 40 existing audio files currently behind a firewall in iTunes, 22 existing video files found on SUNY’s DSpace platform, and 18 existing digital files that are stored on local hard drives to this site. Metadata would be added to enhance the discoverability of the collection, and the catalog records would be created or updated, and links would be updated on the departmental and library webpages. Historical posters, programs and other archival material would be scanned to round out the collection.

While I asked for $3600, I received less than half of that. Since the premiere goal was to create an online, open access collection that is what I will have to focus on.