Thursday August 28, 2014..or too many things to do in one day

Busy to do list, today:

1. Meet with student Lucas Jones to interview him for a position here. The problem is I can't quite wrap my head around what I want him to do (write abstracts primarily), and where he can do it (share Jules' PC?).
2. Make sure the Diversity Conference website stays up to date, with the changes Janet keeps sending me. I believe I have got that under control for the moment.
3. Mary Jo wants me to send her a bio for the Innovation Award.
4. Mary Jo wants me to post something on FB about the welcome gifts
5. Mary Jo wants me to post something in the Daily Eagle
6. Mary Jo wants facts and figures for Digital Commons
7. I need to meet with Pam, possibly along with Jules, to discuss her role this semester
8. I need to finish writing up the thesis digitization process summary

Fall 2014 Goals

Here's a scary thought - with the start of the fall semester, it's time to follow up on projects that either got started and never went anywhere, or were supposed to be in the works. Progress in red

1. Contact Eagle Biodiesel to meet with the board for 2014
2. Talk to Kevin Warner, Dance, regarding thesis submission process
3. Talk to KW, D, regarding digitization of paper theses Dance has hired W/S student. Follow up with Pam Callen in Sept. to see how that is going.
4. Talk to KW, D, regarding permission process - is this something that the Dance department could help out with?
5. Find out what happened with the Rochester Reform Trail, is there anything that I can help with? Sent follow up email on 9/2/2014.
6. Try desperately to get a clerical staff person, maybe up to .5 FTE: POS suggests Kristin.
7. Meet with the ESB folks: Student research posters, thesis concerns, defense presentations: Meeting set up for 10:30 on Friday, Sept. 5th, with Chris N, and Jacques R. in Collaboratory
8. Big conferences on the table: Diversity, Scholars Day, SURC
9. Prepare for webinar: November 13th with Debby, Charlie, Greg and Susan
10. Help launch Jigsaw
11. Follow up with Journal of Literary Onomastics, re: POD option
12. Launch Literary Onomastic Studies 
13. Who needs ISSNs?
14. Honors theses - where are we with those? Got a big collection in 2012, nothing since
15. Pat's Chancellor's Award nomination packet
16. Meet with the Education department, are they still good with the thesis submission process? What names need to be added or deleted as Advisers?
17. Work with Charlie on the Oral History project
18. Complete annual report 
19. Contact BIR, for the annual AI download
20. CELT collection

Off to design

After our meeting (Alma, Greg and I), I sent the design mockup and setup information off to bepress, to begin the design phase of Jigsaw. (Launch goal: 9/19/2014)

Yesterday, I had sent them information to start LOS (Launch goal 10/13/2014).

Update on the migration

I should have known it was too easy to work that way. The migration from AquaBrowser to Summon was a bit of a mess (?) disaster(?), take your pick - but fixable (I hope). Some didn't get updated at all, others got updated by the links went to the wrong item. So I have spent much of this week doing SMALL batch revisions. So far it hasn't been too bad because I can open one record, follow the link, find which item it should be associated with, and move it there. Then I follow the link on that item, and so forth. I'm about a 1/3 done now, and spot checks seem to indicate it's working as planned this time. Not sure what happened before...

Theatre collection

Love this theatre collection from Cedarville University: http://digitalcommons.cedarville.edu/theatre_productions/28/. It looks like it is set up as a book gallery, and then each play has a page where they have photos, playbill, images, etc. This may be a good option for the oral history collection Charlie is talking about doing.

Talk to who?

The upshot of the preservation/presentation policy vs. practice discussion was that Bob said I needed to go talk to the new Provost. Talk to who?!?

Elevator speech and marketing piece needed!

Reasons why the Provost would want to talk to me:

1. Introduce her to Digital Commons - what are the 3 most important things about it?
1. student and faculty scholarship
2. the college's public face
3. digital home for college papers

1. Bring her?
1. bookmark?
2. Infographic?

Follow up to Scholars Day moves to Digital Commons

Kim,

Thank you so very much for your wonderful efficiency and helpfulness!  Your notes exactly captured what we discussed.

In response to your question about the brand – it is basically the same each year now and Design and Production have put together a global brand for us.  So need to be concerned about that. 

We will be back to you again in a few weeks.  All best wishes.

Appreciatively,

Colleen

And from Kim Remley:

Kim :

Thank you very much for your efforts on our behalf.

Kim

 

Documentation to do a Bookshelf Batch review (from AquaBrowser to Summon)

Download spreadsheet from http://digitalcommons.brockport.edu/cgi/editor.cgi?window=batch_revise&context=bookshelf

Open in Excel, add filter. Filter column C (ext_link) to remove blanks. Visually verify remaining cells to identify anomalies. (Found – 2 cells with bro:000, several more with no leading 000 – filtered out the first 2, and added the leading 000s to the second batch). Insert 2 columns to the right of C, in the first column enter 1 and fill down. In the second column, enter the formula =Concantenate (c,d) and fill down. Copy and Paste Special (values) the results of column E into column C. You should now have the AquaBrowser links with the additional digit “1” as required.  You can now delete the extra columns D & E. In column C, do a find and replace:

http://brockport.aquabrowser.com/?q=bib:

http://brockport.summon.serialssolutions.com/search/document?id=FETCHMERGED-brockport_catalog_BRO

Unfilter, and remove filters. Save in .xls format.

Go to editor and upload spreadsheet. Successful upload will generate:

Note: You have uploaded Summon_Mon_Aug_04_05_04_08_2014.xls. You will receive a confirmation email after the system processes your spreadsheet. The email contains links that allow you to accept or cancel your changes.

It is advisable to upload a small subset first to see if there are any problems, but in the worse case scenario, you can download the previously generated worksheet to restore the site. 

Email to accept changes will be generated after a bit. Review and accept. 

We have received Summon_Mon_Aug_04_05_04_08_2014.xls. Please review the following summary and accept or cancel your revisions.

• Submissions: 344
• Submissions Revised: 340 (98.84%)
• New Submssions: 0 (0.00%)
• Columns Revised: buy_link, identifier, ext_link, publication_date
• Cells Revised: 344 (1.52%)

Note: "Accept Changes" queues all revisions for publication.

ACCEPT CHANGES: http://digitalcommons.brockport.edu/cgi/editor.cgi?window=batch_revise_confirm&context=bookshelf&importq_key=60831&confirm=1

CANCEL CHANGES: http://digitalcommons.brockport.edu/cgi/editor.cgi?window=batch_revise&context=bookshelf&cancel=1

You have successfully made 344 changes in Brockport Bookshelf. Note: these changes will not be live until you update the site.

To preview revisions: click here
To update the site: click here   

Preview, update and you're done! 

Well, after you check the live results. You can always contact support if you run into any problems along the way. 

 

 

Scholars Day moves to Digital Commons

These are the notes I took during a meeting this morning with Colleen Donaldson and Kim Remley regarding the use of Digital Commons as a Scholars Day platform.

          Scholars Day - since Steve Lewis is leaving the college we would like to explore the possibility of putting Scholars Day registration onto Digital Commons (as you did for the Graduate Conference). 

What is the current process?

Online submission form, attached abstract, create label template, create nametag template, generate emails, generate schedules, place to put Need to Knows (either in email and/or sidebar links)

Are you interested in students applying to be presenters through Digital Commons, and using the back end to vet the presentations? They could also be encouraged to upload the presentation at the same time.

I’m not clear whether vetting happens before or after they submit, or some combination of the two. Do students only apply who have been recommended by faculty, or are abstracts sent to faculty for approval after submission?

In some cases, faculty will register a whole class for a group presentation (i.e. – posters, music or dance compositions). I will have to figure out the process of translating this into the Digital Commons workflow. Knowing what scenarios exist is helpful.

Another question I should have asked is does the conference have a brand and look that changes from year to year? Who determines that look? At what point will the elements be in place? Was this something that Steve did for you? (I ask because I know that Adrian spent many hours on designing the look of the Grad Conference website, and this is not something for which I have any talent at all.)

Who would manage the conference website?

The first year, as we put Digital Commons workflows in place, the administration will primarily be Kim M’s responsibility, shared with Kim R. in an increasing fashion over the next few years, until I eventually play a consultant role. Kim M. will work closely with Colleen and Kim R. this year to develop the templates, and workflows that will have create efficient processes for the Scholars Day committee using the Digital Commons platform.