Scholars Day moves to Digital Commons

These are the notes I took during a meeting this morning with Colleen Donaldson and Kim Remley regarding the use of Digital Commons as a Scholars Day platform.

          Scholars Day - since Steve Lewis is leaving the college we would like to explore the possibility of putting Scholars Day registration onto Digital Commons (as you did for the Graduate Conference). 

What is the current process?

Online submission form, attached abstract, create label template, create nametag template, generate emails, generate schedules, place to put Need to Knows (either in email and/or sidebar links)

Are you interested in students applying to be presenters through Digital Commons, and using the back end to vet the presentations? They could also be encouraged to upload the presentation at the same time.

I’m not clear whether vetting happens before or after they submit, or some combination of the two. Do students only apply who have been recommended by faculty, or are abstracts sent to faculty for approval after submission?

In some cases, faculty will register a whole class for a group presentation (i.e. – posters, music or dance compositions). I will have to figure out the process of translating this into the Digital Commons workflow. Knowing what scenarios exist is helpful.

Another question I should have asked is does the conference have a brand and look that changes from year to year? Who determines that look? At what point will the elements be in place? Was this something that Steve did for you? (I ask because I know that Adrian spent many hours on designing the look of the Grad Conference website, and this is not something for which I have any talent at all.)

Who would manage the conference website?

The first year, as we put Digital Commons workflows in place, the administration will primarily be Kim M’s responsibility, shared with Kim R. in an increasing fashion over the next few years, until I eventually play a consultant role. Kim M. will work closely with Colleen and Kim R. this year to develop the templates, and workflows that will have create efficient processes for the Scholars Day committee using the Digital Commons platform.