Science theses with supplemental content such as data sets

http://digitalcommons.brockport.edu/env_theses/108/ was a thesis that had supplemental content in the form of data sets submitted. Science theses are under a one-year embargo period, but supplemental content will still show. During the embargo period you will have to go in and uncheck the box to show supplemental content. You can add a reminder to yourself via the “Add reminder” link on the submission details screen on the left sidebar. If you don't see the “Add reminder” option as the last link at the bottom of the second section, contact support, they have to enable the setting.

Notes on administering an event community

The SEGue Event Community administration:

Event communities consist of Themes (years), Tracks (schedule), and Events (submissions), as well as Introductory Text and some documents (such as the program).

To create a new Theme:

Go to Configuration, Create new theme, Submit changes. It will bring you to a new page where you will add your theme title (2018), and if you want, a link to the English department and label, in the THEME CONFIGURATION section. Submit changes.

To create a new Track:

Go to the Configuration section of your new theme (2018), select Create New track. Submit changes. It will bring you to a new page where you will add your track title (schedule), and if you want, a link to the English department and label, in the TRACK CONFIGURATION section. Submit changes.

To assign events to a track:

Go to Manage Events. Click on an event title, go to Revise Event in the left sidebar. Check to see if there is a Session Title assigned and other things that need to be removed or added. For example, to place it in a specific order in the schedule, there needs to be a starting time assigned. Use a 24 hours format. An ending time is not required. Once you have looked at all the metadata (page information), then click SUBMIT at the bottom of the page, and choose Post in the left sidebar. Assign it to the correct track, and when you are all done, update the site.

How to revise an event that is already posted:

You can do this two ways. One would be to go to the Manage Events page, and choose the State: All events (the default will be Not Yet Posted). The easier way is to go to the (front end) schedule page (http://digitalcommons.brockport.edu/segue/2017/). Right click on the event title you want to revise so it opens in a new tab. Choose Edit Event. It takes you to the metadata page. Choose Revise Event in the left sidebar. Make your changes, click SUBMIT at the bottom of the page. Close the tab. Go back to the schedule page and do the same thing for the remaining events you want to revise. When you have revised everything you need, update all the levels (Update IR Event Community in sidebar). 

Digital Commons sites that house accreditation materials

Thanks for checking. The collection mentioned in the webinar was this:
http://digitalcommons.framingham.edu/neasc-coll/ I work with another school that uses their IR for accreditation:
http://digitalcommons.kettering.edu/accreditation/ and Cedarville has also hosted some accreditation documents:
http://digitalcommons.cedarville.edu/accreditation_documents/

What do all those terms mean, anyway?

Terms regarding Administrators/Editors:

They all will have at the very least “is_editor.” After that, here is the translation of those permissions and my recommendations.

can_configure: View Configuration tab. Editors should have this if you want them to be able to adjust the look and feel of the structure via the configuration tab.

can_edbypass: Submit for authors. This is really important if you want them to be able to upload.

can_edit: Edit submissions in this publication. This is also really important if you want them to have access to the “Manage Submissions” screen (as opposed to just the configuration screen).

can_see_all_submissions: Can See All Submissions. Same thing as above.

can_edit_collections: View collection tool. Up to you!

can_element : Create volumes, issues, tracks, and themes. This should only be available on event communities and journals. The fact that it’s available on /opensuny, a book gallery, is a known quirk right now. It won’t hurt anyone to have this.

can_mailing : Send mailings. This gives access to the “mailing list” tool on structures. This is something rarely used- do you use it on any publications?

can_regen: Update. Anyone who should be able to update the site should have this.

can_register_decision: Register decision. I believe that /opensuny was using peer review, so it’s important that editors have this if in publications that are registering decisions, if you want them to be able to do so.

can_seereports: View Digital Commons Dashboard. This is a great permission to give even if the administrators won’t do anything else with the publication! They’ll get monthly readership reports and have full-time access to the Dashboard for that publication.

can_see_reviewers: See Reviewers link. Again, I think /opensuny is using peer review, so this kind of permission is important for those editors needing to access the peer review tools.

gets_editor_mail: Receive email notifications. We’ve talked about this one in the past in discussions about ETDs. This is for folks who should know about new submissions, updates, posts, etc.

Email FAQs for Digital Commons

1. If you have submitted an item and it doesn’t have an email address, you (or another administrator) will have to go in and revise it to include an email address. Once you’ve done that, the student (or other author) will be able to access it from their account and see it on their Author Dashboard.

2. a. When you upload a submission with an email address, the account is automatically created for them. It’s not confirmed, so when they go to create one, the system prompts them to complete the account creation process. Once they’ve done that, the same thing as above happens: the author will be able to access the submission from their account and see it on their Author Dashboard.

b. If their current email address doesn’t match the one you used, two things can happen: They can contact you to change the email address for the submission, or, if they make an account and say “shoot, I can’t see my submission,” they generally contact us, and then we merge the accounts. This happens a lot and it’s no big deal. Once the accounts are merged, they can access all their stuff.

3. This is a good question- I think you’re asking if a user updates their email address via their “My Account” page, will this update their submissions? In this case, the submission metadata is not changed. If the item is published, you’ll need to go ahead and take care of that for them.

It would be great to summarize this in an FAQ, or have a little link on the home page- “claim your work!” Let me know if you want to talk through how that might look.

Feedback and plans for next F/S Celebration

What worked well:

1. Personal invitations!!
2. Partnering with Grants Development
3. Displays
4. Integrating the creative arts into it more
5. Did I mention personal invitations? 
6. Food
7. Linda Hacker!

How we can do this better next time:

1. Start earlier (we didn't get started until mid-February this time).
2. Make use of a submission form in the Daily Eagle
3. Suggestion from Dance: As the chair also for dance, I wonder if there is a way to project performances on a TV  so others can see beyond a book or journal in the future?
4. Possible linking with Scholars Day - JO suggests a SD early morning (time?) kickoff reception in the library, where AM presenters would need to get their registration packets, and could come in and have coffee and danish, etc. Funding might be available from the Honors Program, who now fund the post-SD reception, which JO finds to be poorly attended. Explore this idea further.
5. Other ideas???

2014-2016 Faculty-Staff Scholarship Celebration photos

President Heidi Macpherson presenting FODL 

Undergraduate Library Research Award to

third place winner, Joseph DiMatto

Some of the faculty at the 2017 celebration. I recognize

Eliot Weinberger and G. Prajitura

The President addresses the crowd